Academic Administrative Assistant

AUBH; Riffa2; On-site; BHD 6,000 - 10,000; Full time

Job summary

The American University of Bahrain (AUBH) invites applications for a full-time Academic Administrative Assistant. This role supports the College Deans and academic affairs, coordinating meetings, preparing materials, and assisting with accreditation processes.

Fresh graduates with a business-related degree are welcome; no minimum work experience is required. The position involves data handling, reporting, and liaison across program coordinators and faculty in Bahrain.

Qualifications

• Fresh graduate with a Bachelor's in Business or equivalent.
• No minimum professional work experience is required.

Responsibilities

• Provides administrative support to the College Dean and Faculty.
• Schedules and coordinates work actions for the Dean and College.
• Receives and responds to enquiries concerning program matters from Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public.
• Collects, organizes, and analyzes data for specialized reports, as requested.
• Coordinates the collection and preparation of operating reports in addition to coordinating the archived documents/SharePoint.
• Assists Deans in the development of the university’s policies and procedures documents, where relevant.
• Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college.
• Responsible for supporting the college with preparing meeting materials and presentations, as requested.
• In charge of all meeting minutes for the college and committees, as assigned.
• Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.)
• Coordinates with QA officers on changes in curriculum and study plans and the IR office and provides support if needed.
• Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty).
• Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones.
• Liaise with faculty and Deans, making sure to coordinate field trips and invitations of guest speakers and is responsible for all formalities of such with the HEC
• Other duties as assigned by the Dean and Management.

Skills

Strong communication

Relationship building

Independent work

Written and verbal communication

Basic bookkeeping

Education

Bachelor’s degree in business or equivalent

Job description

Overview

The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. An Academic Administrative Assistant supports the Deans of the Colleges at AUBH and the academic affairs functions. Their main duty is to provide academic assistance with respect to the line of work of the Dean and Faculty of the College.

Duties and Responsibilities

1. Provides administrative support to the College Dean and Faculty.

2. Schedules, plans, and coordinates work actions of the Dean and college.

3. Receive and respond to enquiries concerning program matters from Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public.

4. Collects, organizes, and analyzes data for specialized reports, as requested.

5. Coordinates the collection and preparation of operating reports in addition to coordinating the archived documents/SharePoint.

6. Assists Deans in the development of the university’s policies and procedures documents, where relevant.

7. Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college..

8. Responsible for supporting the college with preparing meeting materials and presentations, as requested.

9. In charge of all meeting minutes for the college and committees, as assigned.

10. Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.)

11. Coordinates with QA officers on changes in curriculum and study plans and the IR office and provides support if needed.

12. Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty).

13. Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones.

14. Liaise with faculty and Deans, making sure to coordinate field trips and invitations of guest speakers and is responsible for all formalities of such with the HEC

15. Other duties as assigned by the Dean and Management.

Qualifications & Experience Required:

• Fresh graduate, Bachelor’s degree business or equivalency.
• No minimum professional work experience is required.

Skills and Competencies Required

• Strong communication and relationship building skills with peers.
• Ability to work independently and responsibly.
• Effective written and verbal communication skills are required.
• Knowledge of basic bookkeeping practices.