VIA - Junior Programme Support Officer IYBA-SEED (H/F)

Expertise France; Brussel Hoofdstad; Sur place; EUR 32 000 - 48 000; Plein temps

Résumé du poste

Expertise France in Brussels seeks a Junior Programme Support Officer to assist the Programme Director and Deputy Programme Director in delivering the EU-funded IYBA-SEED programme. The role offers hands-on experience in coordination, reporting, and activity design within an international consortium.

Based in Brussels, you will support country teams, manage information, assist with procurement, and help organise events and missions. Strong organisation, autonomy and team spirit are essential.

Responsabilités

• Coordination and liaison between actors involved in the programme
• Communication and visibility activities support
• Procurement and contract management support
• Information management and archiving of programme documents
• Drafting notes, reports and meeting minutes for reporting
• Event and mission organisation support and logistics
• Support to country teams in project management and activity design
• Planning and monitoring of the programme action plan and work schedule

Description du poste

Under the line management of the Programme Director and with day-to-day guidance and functional supervision from the Deputy Programme Director, the Junior Programme Support Officer (JPSO) will contribute to the implementation of the IYBA-SEED programme ("Investing in Young Businesses in Africa – Supporting Entrepreneurial Ecosystem Development").

The JPSO will be a part of the Programme Management Unit (PMU), based in Brussels, and will work closely with the Programme Director, Deputy Programme Director/Administrative and Financial Officer, Programme Assistant, MEAL Officer and Technical Component Leads. He/she will also support coordination with country teams and maintain regular contacts with Expertise France headquarters.

This position offers hands-on experience in the coordination and implementation of an EU-funded international cooperation programme, within a multi-country and multi-agency consortium.

The JPSO will contribute to the following tasks, under supervision and in close collaboration with the Programme Director and the Deputy Programme Director:

• Coordination and liaison: support coordination between Expertise France and other implementing partners, country teams, donors, external experts and other stakeholders involved in the programme;
• Communication and visibility: contribute to the coordination and implementation of the programme’s communication and visibility activities;
• Procurement and contract management: support the subcontracting of activities to external experts, including co-drafting terms of reference, participating to and contributing to evaluation and selection procedures and monitoring contract implementation;
• Information management: ensure the proper organisation/archiving of various programme documents and facilitate internal information sharing;
• Reporting: contribute to programme reporting by drafting notes, reports and meeting minutes, and support the preparation, analysis, assembling and editing of narrative reports;
• Event and mission organisation: support the organisation of programme events, internal meetings, expert missions, study visits and steering committees, including support with related logistical arrangements;
• Support to country teams: provide support to country teams in project management and activity design, including participation in evaluation committees when relevant;
• Planning and monitoring: contribute to the development and follow-up of the programme action plan and work schedule.

The position requires strong organisational skills, attention to detail, autonomy, responsiveness and the ability to work effectively in a European, international and multicultural environment.