Strategic Projects Assistant - EU Coordination & Outreach

EJTN Working Group; Brussel Hoofdstad; Ibrido; EUR 32.000 - 42.000; Tempo pieno

Vantaggi offerti da questo lavoro

Meal vouchers

Homeworking two days per week after on

Monthly net homeworking allowance

Descrizione del lavoro

The EJTN is seeking a Project Assistant for the Strategic Coordination, Digitalisation and Outreach Unit, based in Brussels. You will provide administrative support to the Head of Unit for Steering Committee meetings, conferences, and internal activities, reporting to the Head of the Unit.

You will help organise meetings, liaise with participants and the finance team on reimbursements, draft documents, and assist with surveys and data collection.

Competenze

• First experience in administrative support within an international environment.
• Degree in administration, secretarial studies, or a related field, although this is not mandatory.
• You have a genuine interest in EJTN’s mission.
• You enjoy administrative tasks and take pride in delivering high-quality work that your colleagues can rely on.
• You have strong attention to detail.
• You have impeccable ethics.
• You are dynamic, proactive, and results-oriented.
• You have excellent organisational and planning skills, with a keen eye for detail.
• You are service-oriented and solution-focused.
• You are proficient in the MS Office suite.
• You have excellent command of English, both verbal and written, as well as a very good working knowledge of French.
• Above all, you are a true team player with a friendly and positive personality.

Mansioni

• Prepare the monthly Steering Committee meetings.
• Assist with organising the Training Needs Assessment, General Assembly, and Conference of Directors.
• Assist with organising Working Group Digitalisation meetings, including documentation, agendas, and minutes.
• Liaise with participants and the EJTN finance team on reimbursements.
• Draft invitation letters and meeting minutes; review for quality and accuracy.
• Help prepare surveys and collect data for analysis.
• Help compile statistics on participation in EJTN activities.
• Provide administrative support for hybrid meetings, events and webinars.
• Welcome visitors and set up meeting rooms.
• Provide backup support for travel arrangements and related tasks.
• Carry out additional tasks within your skills or expertise as assigned.

Conoscenze

Administrative support

International environment

MS Office

English fluency

French proficiency

Attention to detail

Team player

Formazione

Administration degree

Secretarial studies

Strumenti

Microsoft Excel

PowerPoint

Outlook

Word

Descrizione del lavoro

The EJTN is seeking a Project Assistant for the Strategic Coordination, Digitalisation and Outreach Unit, based in Brussels. You will provide administrative support to the Head of Unit for Steering Committee meetings, conferences, and internal activities, reporting to the Head of the Unit.

You will help organise meetings, liaise with participants and the finance team on reimbursements, draft documents, and assist with surveys and data collection.