SMA O2: Administrative & Reporting Lead

EMW; Henegouwen; Hybride; EUR 55 000 - 75 000; Plein temps

Résumé du poste

EMW in Mons, Belgium, seeks an experienced SMA O2 Coordinator to provide comprehensive administrative support to leadership, manage calendars, prepare meeting packs and minutes, and maintain documentation across SharePoint and SOPs.

The role requires an active NATO SECRET clearance, strong English communication, and proficiency with MS Project, ServiceNow and Power BI. On-site, full-time with a 450-hour workload.

Qualifications

• Active NATO SECRET clearance is required.
• 3 years' post-related experience with higher vocational training or 5 years with secondary education.
• Experience providing admin support to managers/leaders.
• Experience managing calendars, meetings, minutes, action logs, correspondence, records and docs.
• Experience drafting reports, presentations, emails and documents.
• Knowledge of Service Level Management, KPIs and MI processes.
• Experience with MS Project, ServiceNow or similar tools.
• Experience maintaining SharePoint sites and document libraries.
• Experience resource planning, onboarding and coordination.
• Experience tracking expenses, budgets, risks and actions.
• Strong MS Office skills; Excel advanced is desirable.
• Ability to work independently, exercise good judgment and handle confidential information.
• Strong planning, analytics, organization and interpersonal skills.
• Excellent written and spoken English.

Responsabilités

• Provide administrative support to SMA O2 leadership, sections and stakeholders.
• Manage calendars, meetings, correspondence, records and documentation.
• Prepare agendas, packs, minutes and action logs; draft emails and reports.
• Maintain filing systems, databases, spreadsheets, SharePoint content, SOPs and workflows.
• Coordinate reporting, dashboards, and briefings; ensure data quality.
• Support portfolio, programme and project planning, scheduling and reporting.
• Maintain information registers, metadata, and controlled documentation.
• Assist with resource planning, onboarding and utilization tracking.
• Manage communications with internal and external stakeholders.
• Coordinate events, meetings and calendar management.
• Perform other SMA O2-related tasks as needed.

Connaissances

Security clearance

English proficiency

Organizational skills

Communication

Problem solving

Formation

Higher vocational training

Secondary education + experience

Outils

MS Project

ServiceNow

SharePoint

Power BI

MS Office

Description du poste

EMW in Mons, Belgium, seeks an experienced SMA O2 Coordinator to provide comprehensive administrative support to leadership, manage calendars, prepare meeting packs and minutes, and maintain documentation across SharePoint and SOPs.

The role requires an active NATO SECRET clearance, strong English communication, and proficiency with MS Project, ServiceNow and Power BI. On-site, full-time with a 450-hour workload.