Project Management Support Specialist

UN Atlas; Brussel Hoofdstad; Hybrid; EUR 70,000 - 100,000; Full time

Job summary

UNOPS Global Portfolios Office (GPO) in Brussels seeks a Project Management Support Specialist to coordinate and support planning, execution, and monitoring of multi-regional projects. The role ensures delivery within scope, schedule, cost, quality, and risk parameters, in line with UNOPS policies and donor requirements.

Responsibilities include planning, budgeting, procurement, contracts, and reporting; maintaining stakeholder relationships; and contributing to knowledge building and risk

Qualifications

• Advanced University Degree (Master's or equivalent) in Business Administration & Finance, International Relations, Political Sciences, or Supply Chain Management & Logistics with 5 years of experience.
• Alternative: first-level university degree with 7 years of relevant experience.
• A globally recognized professional certificate or membership in Project Management is desirable.

Responsibilities

• Support project planning, implementation, and monitoring according to work plans and budgets.
• Manage progress against scope, time, cost and quality, identify risks and propose corrective actions.
• Oversee contracts and supplier performance, embedding sustainability principles.
• Financial management: support budget utilization, cost control, cash flow, and reporting.
• Procurement support: manage ToRs, bid evaluations, and contract administration.
• Stakeholder engagement: maintain donor/partner relationships and support communication plans.
• Monitoring and reporting: track performance indicators and prepare reports.
• Knowledge building: support training and sharing initiatives.

Skills

Data Analysis

Project Implementation

Reporting

Stakeholder Management

Enterprise Communication & Collab

Education

Advanced University Degree in Business Administration & Finance, International Relations, Political Sciences, or SCM & Logistics

Bachelor's degree with 7 years of relevant experience

Tools

MS Office

G-Suite

Web-based management systems

Job description

Organizational context: The UNOPS Global Portfolios Office (GPO) operates globally, delivering impactful multi-regional initiatives in sustainable development, climate action, and peacebuilding. It collaborates with governments, financial institutions, and UN agencies, providing services like project and fund management. The Development and Special Initiatives team, within the Sustainable Development Cluster, supports UN Secretariat partners, including the United Nations Office of Counter-Terrorism (UNOCT), focusing on global programs and SDG advancement.

Job purpose: The Project Management Support Specialist is responsible for coordinating and supporting the effective planning, implementation, and monitoring of projects. This role ensures project delivery aligns with scope, time, cost, quality, and risk parameters, adhering to UNOPS policies and partner requirements. By providing analytical and operational support, tracking performance data, and identifying/resolving implementation challenges, the specialist contributes to achieving project objectives, strengthening partner relationships, and advancing UNOPS' operational goals. The role is crucial for ensuring day-to-day project operations run smoothly and results are delivered effectively.

Responsibilities: Key responsibilities include supporting project planning, implementation, and monitoring according to work plans and budgets, while ensuring timely delivery and adherence to requirements. This involves managing progress against scope, time, cost, and quality, identifying risks, and proposing corrective actions. The role also oversees contracts and supplier performance, embedding sustainability principles. Financial management includes supporting budget utilization, cost control, cash flow management, and accurate reporting. Procurement support involves managing ToRs, bid evaluations, and contract administration. Stakeholder engagement entails maintaining relationships with donors and partners, supporting communication plans, and representing the project. Monitoring and reporting involve tracking performance indicators, preparing reports, and ensuring quality assurance. Applicable personnel management includes assisting with supervision and promoting a safe working environment. Knowledge building involves supporting training and participating in sharing initiatives.

Education: An Advanced University Degree (Master's or equivalent) in Business Administration & Finance, International Relations, Political Sciences, or Supply Chain Management & Logistics is required, along with 5 years of relevant experience. Alternatively, a first-level university degree (Bachelor's or equivalent) with 7 years of relevant experience is acceptable. A globally recognized professional certificate or membership in Project Management is desirable.

Work experience: Requires progressively responsible experience in project management or related fields. Demonstrable proficiency in using collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems is essential. Experience working in multicultural environments or UN system organizations in a developing country, and experience in development or humanitarian contexts, are desirable.

Skills: Data Analysis, Project Implementation, Reporting, Stakeholder Management, Enterprise Communication & Collaboration

Required languages: English, French

Desired languages: