Secrectary to Executive Comittee

Tessenderlo Group; Brussel; Sur place; EUR 30 000 - 38 000; Plein temps

Résumé du poste

Tessenderlo Group is seeking a motivated and service-oriented secretary to support the three members of its Executive Committee in their daily activities. The role focuses on taking full ownership of administrative and organizational tasks, ensuring the Executive Committee can concentrate on strategic priorities.

This is a strong learning opportunity for a young graduate or a candidate with initial professional experience.

Qualifications

• Young graduate or candidate with a first experience in secretary/office assistant roles.
• Excellent organizational skills and ability to manage multiple tasks in a fast-changing environment.
• IT-savvy with strong knowledge of Microsoft Office and an interest in digital tools and AI.

Responsabilités

• Take ownership of administrative tasks to support the Executive Committee.
• Manage calendars, coordinate agendas, schedule meetings and organize logistics.
• Arrange business travel including flights and hotels, with attention to changes and urgent requests.
• Prepare and format presentations, reports, and documents with professional quality.
• Provide meeting minutes and ad hoc support to HQ departments as needed.

Connaissances

MS Office

Multilingual (FR/NL/EN)

Description du poste

About Tessenderlo Group

Tessenderlo Group is an industrial group that focuses on agriculture, valorizing bio-residuals, machinery, mechanical engineering, electronics, energy, and providing industrial solutions with a focus on water.

With its headquarters in Belgium, the group is active in over 100 countries and it has a global team of more than 7,000 employees. Its belief that “Every Molecule Counts” is at the heart of the strategy of the group: Tessenderlo Group continually strives to valorize its products and processes to the maximum and to add value to everything it does.

In 2024, Tessenderlo Group recorded a consolidated revenue of 2.6 billion EUR. Tessenderlo Group is listed on Euronext Brussels and is part of the Next 150 and BEL Mid indices. Financial News wires: Bloomberg: TESB BB - Reuters: TESB.BR - Datastream: B:Tes.

For more information about Tessenderlo Group, its people, its brands, and its results, please visit www.tessenderlo.com

Job Description

We are looking for a motivated and service-oriented secretary to support the 3 members of our Executive Committee in their daily activities.

This role focuses on taking full ownership of administrative and organizational tasks, ensuring that Executive Committee members can concentrate on strategic priorities. It offers a strong learning opportunity and exposure to senior leadership, making it an ideal next step for a young graduate or a candidate with a first professional experience.

Key Responsibilities

• Take ownership of all administrative tasks to support senior leaders
• Manage calendars, coordinate agendas, schedule and organize meetings (logistics, rooms, invitations, materials)
• Organize business travel (flights, hotels, itineraries), including last-minute changes and urgent requests
• Ensure relevant documents are ready on time; and take structured meeting minutes for key meetings (e.g. European Works Council)
• Prepare and format presentations, reports, and documents, ensure professional quality and consistency of materials
• Provide administrative support for leadership meetings, events, and trainings
• Provide ad hoc support to HQ departments on request of EXCOM to ensure smooth execution of key initiatives

Qualifications

Profile

• Young graduate or candidate with a first experience (secretary, office assistant, or similar)
• Good organizational skills, while being comfortable managing multiple tasks and fast-changing priorities
• IT-savvy with solid knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a strong interest in digital tools and AI
• Good working knowledge of French, Dutch and English
• Strong service mindset, reliable and willingness to support others
• Highly flexible, adaptable and responsive in a changing environment
• Ability to anticipate needs and support proactively
• Eager to learn and develop
• Able to work with senior stakeholders in a professional manner
• Positive attitude and strong team spirit

Additional Information

• Based onsite at HQ (Brussels)
• Flexible working hours required
• Availability outside office hours in case of urgency (e.g. travel changes)