Sales & Marketing Officer

Certis Belchim; Londerzeel; On-site; EUR 40,000 - 55,000; Full time

Job summary

Certis Belchim in Belgium is seeking a Sales & Marketing Officer to provide all-round administrative and organisational support to the Belgian Sales & Marketing Team. You will ensure processes, budgets, databases and practical activities are well organised and up to date, handling tasks from invoice checks to event organization.

The role requires accuracy and structure as you assist with label reviews, order processing, and maintaining clear PO and budget overviews while supporting commercial

Responsibilities

• Creating purchase order numbers and supporting the administrative processing of orders.
• Reviewing and approving incoming invoices by checking them against the corresponding purchase orders.
• Maintaining a clear overview of purchase orders, committed expenditure, outstanding amounts, and available budgets.
• Carefully review product labels and support their accurate preparation and layout.
• Monitoring general e-mail inboxes and answering or forwarding incoming questions to the appropriate colleague.
• Keeping CRM data accurate, complete, and up to date.
• Providing administrative and practical support for commercial activities, including sales reports and price lists.
• Order promotional items, gadgets, and other marketing materials.
• Providing logistical and organizational support for trade fairs, meetings and events.
• Support organizing Trial Field Days by coordinating invitations and registrations and maintaining an accurate overview of participant numbers.
• Following up memberships and subscriptions and keeping contact details current.
• Providing flexible, all-round administrative support wherever needed within the wider team.

Job description

About your job

As a Sales & Marketing Officer you will provide all-round administrative and organisational support to our Belgian Sales & Marketing Team. You will play an important role in keeping processes, budgets, databases and practical activities well organised and up to date. This is a varied role in which accuracy and structure are essential. One moment, you may be checking an invoice against a purchase order or updating a budget overview. The next, you may be carefully reviewing a product label or helping to organise an event.

• Creating purchase order numbers and supporting the administrative processing of orders.
• Reviewing and approving incoming invoices by checking them against the corresponding purchase orders.
• Maintaining a clear overview of purchase orders, committed expenditure, outstanding amounts, and available budgets.
• Carefully review product labels and support their accurate preparation and layout.
• Monitoring general e-mail inboxes and answering or forwarding incoming questions to the appropriate colleague.
• Keeping CRM data accurate, complete, and up to date.
• Providing administrative and practical support for commercial activities, including frequent sales reports and the preparation, printing and distribution of commercial mailings and price lists.
• Order promotional items, gadgets, and other marketing materials.
• Providing logistical and organizational support for trade fairs, meetings and events.
• Support organizing of Trial Field Days by coordinating invitations and registrations and maintaining an accurate overview of participant numbers.
• Following up memberships and subscriptions and keeping contact details current.
• Providing flexible, all-round administrative support wherever needed within the wider team.