SALES ASSISTANT Bei televic Conference

Televic Group; Izegem; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Flexibility in work location

Dynamic international environment

Growth opportunities within the organization

Job summary

An international technology company is seeking a Sales Assistant to ensure smooth operations in Izegem, Belgium. The ideal candidate will manage order processing, coordinate with Finance and Procurement, and provide customer support. A Bachelor's degree and at least 4 years of relevant experience are required. Fluent English along with Dutch and French proficiency is essential. The position offers a dynamic work environment with the option for remote work two days a week.

Qualifications

• Minimum 4 years of experience in sales support or order management.
• Fluent in English, proficient in Dutch and French.
• A track record of problem-solving and proactivity.

Responsibilities

• Manage end-to-end order processing for assigned regions.
• Coordinate with Finance, Procurement, and Sales teams.
• Prepare accurate shipment documentation and ensure compliance.

Skills

Organizational skills

Communication skills

Problem-solving

Detail-oriented

Proactive mindset

Education

Bachelor in Business Administration or relevant experience

Tools

ERP systems (e.g. SAP, Odoo)

Job description

Are you someone who loves bringing structure, keeping things on track, and working closely with different teams? Do you enjoy being at the heart of operations in an international environment?

At Televic Conference, we are looking for a Sales Assistant who ensures everything behind the scenes runs smoothly—from order processing to customer support and internal coordination.

In this role, you are a key link between Sales, Finance, Procurement, and Logistics, making sure things move forward efficiently and correctly.

Your Responsibilities

Order Management & Coordination

• Manage end-to-end order processing for your regions
• Follow up on open orders and keep everything up to date
• Coordinate with Finance on payments and credit topics
• Stay aligned with Procurement on product availability
• Keep Sales teams informed with clear and timely updates
• Take ownership and solve issues before they become problems
• Support Key Accounts with required documentation (e.g., certificates)
• Manage product licenses and customer subscriptions
• Assist Sales teams with day-to-day operational needs
• Coordinate credit limit requests with Finance
• Support customers via email and phone in a professional and friendly way

Shipment & Documentation

Prepare and check shipment documentation, including:

• Certificates of Origin (COO)
• Documentation for samples, demo units, and promotional materials
• Ensure everything is accurate, complete, and compliant

Process & Improvement

• Become a key point of contact for order-related processes
• Spot inefficiencies and suggest improvements
• Help optimize how teams work together

Your Profile

• Bachelor in Business Administration, Supply Chain & logistics Management, or equivalent proven experience
• Minimum 4 years of experience in sales support, order management, or in a similar role
• Experience with ERP/CRM systems (e.g. SAP, Odoo) is required
• Strong organizational skills and a natural follow-up mindset
• Able to manage multiple priorities and work with different stakeholders
• Comfortable working across Sales, Finance, Procurement, and Logistics
• Fluent in English, with proficiency in Dutch and French
• Detail-oriented, proactive, and structured in your work

What Makes You Successful

• You like bringing order to complexity
• You take ownership and follow through
• You are reliable and precise, even when things get busy
• You communicate clearly and keep people aligned
• You enjoy being the link between teams

What We Offer

• A dynamic and international working environment
• The opportunity to grow within a structured organization
• A collaborative team where your contribution really matters
• The position is located in Televic’s HQ in Izegem, Belgium. We offer flexibility and working remotely for two days a week is possible.