Project Support Officer (Project Documentation, Meeting Minutes, Purchase Orders) for NATO with security clearance

Wlgroup; Brussel Hoofdstad; On-site; EUR 32,000 - 52,000; Full time

Job summary

Wlgroup in Brussels is seeking a Project and Service Assistant to support project managers and service teams in day-to-day planning, documentation and reporting. You will help keep schedules, prepare presentations, manage documents and ensure data accuracy across management tools.

Role involves coordinating meetings, writing minutes, tracking milestones and budgets, and acting as a liaison for stakeholders.

Qualifications

• At least 3 years in a project administration or project support role with growing responsibility
• Document management with version control and archiving, plus Excel and SharePoint
• Project management or ERP tools, and BI tools for finance and time reporting
• Status reports, risk assessments and budget tracking
• Strong organisation, attention to detail and clear written and spoken English
• Knowing how international defence organisations work is a plus, as is experience organising events and conferences

Responsibilities

• Supporting project managers with planning, presentations and project documentation
• Organising project meetings and boards, and writing the minutes
• Keeping data in business management tools accurate and up to date
• Preparing purchase requests, purchase orders and service level agreements
• Tracking milestones, budgets and progress, and producing status reports
• Acting as a point of contact for stakeholders, answering queries and sharing updates

Skills

Project administration

Excel

SharePoint

ERP tools

BI tools

Budget tracking

Risk assessments

Strong organisation

English proficiency

Tools

SharePoint

Project management tools

ERP tools

BI tools

Excel

Job description

Every project that lands on time has someone keeping it organised. This is that seat.

A multinational defence organisation in Brussels needs a project and service assistant to support its project managers and service teams day to day: the schedules, the documents, the meetings and the numbers that keep delivery on track.

What you would be doing

• Supporting project managers with planning, presentations and project documentation
• Organising project meetings and boards, and writing the minutes
• Keeping data in business management tools accurate and up to date
• Preparing purchase requests, purchase orders and service level agreements
• Tracking milestones, budgets and progress, and producing status reports
• Acting as a point of contact for stakeholders, answering queries and sharing updates

What you would bring

• At least 3 years in a project administration or project support role with growing responsibility
• Document management with version control and archiving, plus Excel and SharePoint
• Project management or ERP tools, and BI tools for finance and time reporting
• Status reports, risk assessments and budget tracking
• Strong organisation, attention to detail and clear written and spoken English
• Knowing how international defence organisations work is a plus, as is experience organising events and conferences

Why this one is worth a look

A central role in an international team, with variety every week and a view of how large programmes are actually run.