Programme Assistant – Europe

University of Denver; Brussel Hoofdstad; Sur place; EUR 32 000 - 52 000; Plein temps

Avantages offerts par ce poste

Health care insurance

Pension plan

Meal vouchers

Transportation allowance

Telework allowance

SIM card

Résumé du poste

European Institute of Peace in Brussels, Belgium, seeks a Programme Assistant to support coordination and implementation of EU-focused projects across Europe, contributing to research, reporting and stakeholder engagement.

You will help with admin, events, travel, budgets, and drafting internal and external materials, while ensuring compliance with donor requirements and internal policies.

Qualifications

• University degree in political science, conflict resolution, intl relations, or related field.
• Basic understanding of project management and admin/logistics tasks.
• Interest in European politics and enlargement dynamics is an asset.
• Knowledge of regional languages is an asset (e.g., Ukrainian, Russian, Romanian).

Responsabilités

• Support coordination and implementation of Institute projects across Europe, including research and reporting.
• Handle events planning, logistics, travel bookings, and meeting notes.
• Assist with invoices, expense claims, timesheets, and budget monitoring.
• Draft internal and external reports, concept notes, and project proposals; ensure donor compliance.

Connaissances

Project management basics

Research skills

Formation

University degree in political science, conflict resolution, international relations, or related field

Description du poste

Programme Assistant - Europe

Brussels, Belgium

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Based in Brussels and active in over a dozen countries, the European Institute of Peace (www.eip.org) is an independent organisation working collaboratively with the parties to conflict, those who represent people suffering from insecurity or at risk of violence, as well as European decision-makers and the conflict prevention, resolution and mediation community.

We provide practical experience, technical expertise, and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.

Are you captivated by our innovative approach to peace, and do you want to contribute to the mission of our institute? Do you share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements?

We are looking for a Programme Assistant to support the coordination and implementation of the Institute’s projects across Europe, contributing to research, reporting and stakeholder engagement.

You will

Research & Design

• Support administration related to the Institute’s conflict prevention and resolution projects;
• Monitor developments in relevant conflict contexts and develop knowledge that feeds into the analysis developed by the Institute;
• Conduct project-related research and compile briefing materials.

Project Management

• Contribute to the day-to-day implementation of assigned projects (such as events planning and logistics, travel booking and administrative follow-up, in particular events planning and logistics, scheduling and drafting notes from meetings);
• Administrative support of assigned projects (such as processing of invoices, expense claims and timesheets, budget monitoring);
• Contribute to drafting of internal and external reports, concept notes and project proposals;
• Support on compliance with internal policies and guidelines, as well as with donor regulations.

Internal & External communication

• Contribute to smooth internal and external communication flows;
• Take part in internal and external meetings and regularly engage with colleagues within the Institute to ensure coordination on new and ongoing project activities;
• Work closely with colleagues to compile briefing materials for internal and external audiences and events, including preparation of speeches for senior leadership.

Relationship building

• Support team efforts to engage with donors and stakeholders (such as setting up meetings and calls, drafting formal and informal correspondence, note-taking and internal follow-up).

Your skills and experience

• University degree in political science, conflict resolution, international relations, or related field;
• Basic understanding of project management, in particular in relation to administrative and logistics tasks;
• Strong interest in European politics and the dynamics around enlargement is an asset;
• Understanding of the political, economic and security situation in the wider Eastern European Neighbourhood, of the political dynamics; within those countries, and of the geopolitical developments that are taking place in the region as a whole is an asset;
• Knowledge of language(s) spoken in the region is an asset (e.g., Ukrainian, Russian, Romanian, Turkish, …)

What we are offering

• An exciting job in an international and diverse environment (18 nationalities represented at the Brussels Office.
• Open-ended Belgian contract
• Competitive benefits package which includes health care insurance and pension plan, meal vouchers, transportation and telework allowance, and SIM card
• 40h/week and 32 leave days/year
• The possibility to telework 3 days a week

Start date: as soon as possible

The selected candidate will need to reside in or relocate to Belgium when the employment contract starts.

Recruitment process

Closing date: 15/11/2026, midnight (CET).

Our hiring team will review all applications after the closing date of the vacancy. We will keep you informed on the status of your application.

EIP firmly believes that diverse perspectives are key to our work. Therefore we are committed to equity, diversity and inclusiveness. Your qualities and commitment are what matter to us, regardless of race, nationality, gender, age, religion, disability, or sexual orientation.