Social Affairs & Administrative Coordinator

Eurocities; Belgique; Remote; USD 40,542 - 57,917; Full time

Benefits offered by this job

Work-life balance

Part-time teleworking

Job summary

A leading European organization in Belgium seeks a Social Affairs and Administrative Officer to support its social affairs team. This full-time position involves providing administrative support, managing communication, and organizing various events aimed at social inclusion. Candidates should have a relevant master’s degree, excellent English skills, and experience in administrative roles. The company promotes a healthy work-life balance and offers a one-year contract with the possibility of extension.

Qualifications

• One year of relevant work experience.
• Excellent written and spoken English; other languages are an asset.
• Experience in organizing in-person and remote meetings.

Responsibilities

• Provide general administrative support to the Head of Social Affairs.
• Manage internal and external correspondence.
• Schedule appointments and manage calendars.

Skills

Initiative

Organisational skills

Communication skills

Flexibility

Curiosity

Education

Master’s degree in social policies or related fields

Tools

Microsoft Office suite

Odoo

Notion

Job description

Social Affairs and Administrative officer

Eurocities is recruiting a Social Affairs and Administrative Officer to support the social affairs team in delivering EaSI 2026 and 2027 activities. The candidate will start as soon as possible, ideally in March 2026.

Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.

About the project

Eurocitieshas a dedicated Social Affairs Forum (SAF)that brings together over 150 cities to work jointly to address major social challenges such as employment, education, homelessness, housing, poverty, and social exclusion of vulnerable individuals, a lack of access into the labour market for vulnerable groups, or population ageing. The EU employment and social innovation (EaSI) operating grant supports Eurocities policy, data collection, exchanges of experience,know-how, and transfer of innovative solutions among cities on social inclusion.

Responsibilities

AsSocial Affairs and Administrative Officer, you willwork as part of theSocial Affairsteam, reporting to theHead of Social Affairs,tosupport the implementation ofEaSIgrant.

In this role, you will:

Administrative support (50%)

• Provide general administrative support to the Head of Social Affairs
• Manage internal and external correspondence on behalf of the Head of Social Affairs
• Schedule appointments, manage calendars and book work trips,
• Write and share accurate and complete meeting minutes
• Maintain up-dated project documentation, deliverables, and internal records
• Support the organisation of the EaSI External evaluation
• Support the organisation of a session on anti-poverty during Eurocities’ Annual Conference (briefings, invitation to speakers, follow up, drafting of the report)
• Support the organisation of a mutual learning event on homelessness (selection of host city, conceptualisation of the agenda together with colleagues, regular meetings with the host city, invitation to speakers and participants, logistical support, on-site support, follow up, drafting of the report)
• Support the organisation of the Social Innovation Lab on local anti-poverty strategies (selection of host city, conceptualisation of the agenda together with colleagues, regular meetings with the host city, invitation to speakers and participants, moderation of workshops, follow up, drafting of the report)
• Support the team with other relevant policy or project tasks where appropriate.

Profile

You are an early-careerprofessional who is full of initiative, self-driven, curious, creative,flexible,andimpact-oriented.

The skills and experience to do this job successfully include*:

• Oneyearof relevantwork experience
• Education: a Master’sdegreeor equivalent in social policies, social sciences, urban development, EUstudiesor related fields
• Excellent written and spoken English. Other languages are an asset
• Strong interest in social policies
• Flexible to work on diverse tasks
• Experience inorganisingin-person and remote meetings
• Excellent organisational skills with the ability to prioritise tasks and meet deadlines effectively
• Communication and collaboration skills in a multi-cultural environment, with the ability to collaborate effectively with diverse stakeholders
• Proficiencyin Microsoft Office suite(including Teams, SharePoint, Planner). Familiarity with Odoo and Notion is an asset.
• Ability to work independently, as well aswithina teamof 9 people.

*We are looking for candidates who fulfil most of these criteria, but do not hesitate to apply if you think that you could be a good fit for the position.

We offer

• A full-time position as employee, under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address)
• A one-year fixed term contract (possibility of extension depending on funding)
• Part-time teleworking

Eurocitiespromotes the importance of a work-life balance.

How to apply

Applicants are requested to send:

• A letter of motivation, explicitly describing point by point their relevant experience and linking it to the requirements for the position, in one page maximum,
• Replies to the following questions in 100 to 200 words:
  • What is your experience in organising events? (tasks, responsibilities etc.)
  • Describe a situation where you had to mobilise organisational skills and your ability to plan, manage and prioritise workload while meeting deadlines
  • Describe a situation where you had to use diplomatic skills
• A CV with at least two referees (including your current or last employer)

By end of the day on Sunday 8 March 2026 to: Patricia de Wouters, People & Operations Director, at [e-mail] .

Please send the documents in pdf format and mention ‘SAF & Admin Officer’ in the subject line.

Interviews will be held in person in Brussels on 16 and 17 March 2026.

We are aware that you might use AI when applying for this position. It is acceptable to use AI to brainstorm, structure your ideas or edit your language. However, be aware that while AI is one of the tools we use in Eurocities, the main tool we need for the work here is our minds and experience: This is a content-based position, and one that AI cannot do for you. Please note this during the process to avoid any disappointment for either side later on. We want to use this interview to get to know you and your ideas, not what ChatGPT thinks the best answers are.

Only shortlisted candidates will be contacted for an interview. CV and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.