Programme Assistant - Europe

EIP; Brussel Hoofdstad; Ibrido; EUR 38.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health care insurance

Pension plan

Meal vouchers

Transportation allowance

Telework allowance

SIM card

Descrizione del lavoro

European Institute of Peace (EIP) in Brussels seeks a Programme Assistant to support coordination and implementation of projects across Europe. You will assist with research, reporting and stakeholder engagement, ensuring smooth administration, events planning, and budgeting, while contributing to internal and external communications.

The role offers an international environment with a Belgian contract, opportunities for telework, and engagement with donors and senior leadership.

Competenze

• University degree in political science, conflict resolution, international relations, or related field.
• Basic understanding of project management, especially in relation to administrative and logistics tasks.
• Strong interest in European politics and the dynamics around enlargement is an asset.
• Knowledge of language(s) spoken in the region is an asset (e.g., Ukrainian, Russian, Romanian, Turkish).

Mansioni

• Support administration related to the Institute’s conflict prevention and resolution projects.
• Monitor developments in relevant conflict contexts and develop knowledge that feeds into the analysis developed by the Institute.
• Conduct project-related research and compile briefing materials.
• Contribute to day-to-day implementation of projects (events planning and logistics, travel booking, administrative follow-up).
• Process invoices, expense claims, and timesheets; monitor budgets.
• Draft internal and external reports, concept notes and project proposals.
• Ensure compliance with internal policies and donor regulations.
• Assist in internal and external communication flows and coordinate meetings.

Conoscenze

Administrative tasks

Event planning

Communication

Research

Formazione

University degree in political science, conflict resolution, international relations, or related field

Descrizione del lavoro

Based in Brussels and active in over a dozen countries, the European Institute of Peace ( www.eip.org ) is an independent organisation working collaboratively with the parties to conflict, those who represent people suffering from insecurity or at risk of violence, as well as European decision-makers and the conflict prevention, resolution and mediation community.

We provide practical experience, technical expertise, and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.

Are you captivated by our innovative approach to peace, and do you want to contribute to the mission of our institute? Do you share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements?

We are looking for a Programme Assistant to support the coordination and implementation of the Institute’s projects across Europe, contributing to research, reporting and stakeholder engagement.

You will

Research & Design

• Support administration related to the Institute’s conflict prevention andresolution projects;
• Monitor developments in relevant conflict contexts and develop knowledge thatfeeds into the analysis developed by the Institute;
• Conduct project-related research and compile briefing materials.

Project Management

• Contribute to the day-to-day implementation of assignedprojects (such as events planning and logistics, travel booking and administrativefollow-up, in particular events planning and logistics, scheduling and draftingnotes from meetings);
• Administrative support of assigned projects (such as processing of invoices,expense claims and timesheets, budget monitoring);
• Contribute to drafting of internal and external reports, concept notes andproject proposals;
• Support on compliance with internal policies and guidelines, as well as withdonor regulations.

Internal & External communication

• Contribute to smooth internal andexternal communication flows;
• Take part in internal and external meetings and regularly engage withcolleagues within the Institute to ensure coordination on new and ongoingproject activities;
• Work closely with colleagues to compile briefing materials for internal andexternal audiences and events, including preparation of speeches for seniorleadership.

Relationship building

• Support team efforts to engage with donors andstakeholders (such as setting up meetings and calls, drafting formal and informalcorrespondence, note-taking and internal follow-up).

Your skills and experience

• University degree inpolitical science, conflict resolution, international relations, or relatedfield;
• Basic understanding of project management, in particular in relationto administrative and logistics tasks;
• Strong interest in European politicsand the dynamics around enlargement is an asset;
• Understanding of thepolitical, economic and security situation in the wider Eastern EuropeanNeighbourhood, of the political dynamics; within those countries, and of the geopoliticaldevelopments that are taking place in the region as a whole is an asset;
• Knowledge of language(s) spoken in the region is an asset (e.g., Ukrainian,Russian, Romanian, Turkish, ...)

What we are offering

• An exciting job in an international and diverse environment (18 nationalities represented at the Brussels Office.
• Open-ended Belgian contract
• Competitive benefits package which includes health care insurance and pension plan, meal vouchers, transportation and telework allowance, and SIM card
• 40h/week and 32 leave days/year
• The possibility to telework 3 days a week

Start date: as soon as possible

The selected candidate will need to reside in or relocate to Belgium when the employment contract starts.

EIP firmly believes that diverse perspectives are key to our work. Therefore we are committed to equity, diversity and inclusiveness. Your qualities and commitment are what matter to us, regardless of race, nationality, gender, age, religion, disability, or sexual orientation.