Procurement Officer

ACTIVA Engineering; Sint-Katelijne-Waver; On-site; EUR 60,000 - 90,000; Full time

Job summary

ACTIVA Engineering invites a Procurement Officer to join our team in Belgium. You will manage procurement activities on EPC/EPCM projects, handling sourcing, tendering, supplier negotiations and the full administration of procurement documents throughout the project lifecycle.

Working with engineering, project management, construction and contract teams, you will procure industrial equipment and subcontractor services while ensuring compliance with schedules, budgets and client requirements.

Qualifications

• Bachelor's or Master’s degree in Engineering, Supply Chain, Procurement, Business Administration or equivalent.
• 5 to 10 years of procurement experience.
• Experience within an engineering company, industrial environment, EPC or EPCM organization.
• Experience purchasing industrial equipment and construction services.
• Experience working with international suppliers and subcontractors.
• Familiarity with procurement administration and document management processes.
• Good understanding of procurement processes in project environments.
• Ability to read and work with technical documentation.

Responsibilities

• Procurement Execution: manage the complete procurement cycle from requisition to purchase order award; issue Call for Tenders (CFT); coordinate tendering activities; evaluate offers; conduct supplier negotiations; prepare bid evaluations; issue POs and subcontract agreements; ensure alignment with schedules and budgets.
• Equipment & Subcontract Procurement: procure industrial equipment and packages; source construction and installation subcontractors; identify alternative suppliers.
• Contract and Commercial Management: review terms; support negotiations; manage change orders and contract amendments; identify risks.
• Procurement Administration & Documentation: create and administer POs in ERP; follow up with suppliers; maintain vendor records; ensure auditable files.

Skills

Procurement

Negotiation

Documentation

Vendor management

ERP systems

Education

Bachelor's or Master’s degree in Engineering, Supply Chain, Procurement, Business Administration or equivalent

Job description

The Company provides the industry with general contracting services as an industrial integrator from project management (EPCM) to full turnkey construction (EPC) via Conceptual Engineering.

Th Company has an established reputation as process integrator, specializing in the agro-industrial fields such as Sugar, Edible Vegetable Oil & Proteins, Biofuels, Bio Based Products & Agro nutrients. It is a world-class provider of Engineering, Procurement and Construction services under a single point responsibility.

To support his Procurement Department, the Company is looking for a Procurement Officer.

Position Overview

As Procurement Officer, you will be responsible for managing procurement activities on industrial projects executed under EPC and EPCM delivery models.

The role covers both the commercial and administrative aspects of procurement. You will manage sourcing, tendering and supplier negotiations while ensuring the proper administration, documentation and traceability of procurement activities throughout the project lifecycle.

Working closely with Engineering, Project Management, Construction and Contract Management teams, you will contribute to the successful execution of projects involving industrial equipment, packages and construction works.

Key Responsibilities

• Procurement Execution
  • Manage the complete procurement cycle from requisition to purchase order award.
  • Prepare and issue Call for Tenders (CFT).
  • Coordinate tendering activities with engineering and project teams.
  • Evaluate commercial offers and participate in technical-commercial clarifications.
  • Conduct commercial negotiations with suppliers and subcontractors.
  • Prepare bid evaluations and recommendations for award.
  • Issue purchase orders and subcontract agreements.
  • Ensure procurement activities remain aligned with project schedules and budgets.
• Equipment & Subcontract Procurement
  • Procure industrial equipment and packages such as process equipment, package systems, electrical equipment and instrumentation.
  • Source and procure construction and installation subcontractors.
  • Identify alternative suppliers to improve competitiveness and reduce risk.
• Contract and Commercial Management
  • Review commercial and contractual terms and conditions.
  • Support contract negotiations and contract administration.
  • Participate in the management of change orders and contract amendments.
  • Identify contractual and commercial risks.
  • Contribute to claims prevention through proper documentation and contract follow-up.
• Procurement Administration & Documentation
  • Creation and administration of Purchase Orders within the ERP system.
  • Follow-up of supplier and subcontractor requests.
  • Maintenance of vendor records and supplier databases.
  • Maintenance of procurement templates, standard documents and departmental records.
  • Management of procurement documentation and document control activities.
  • Tracking of supplier deliverables and contractual documentation.
  • Ensuring procurement files are complete, auditable and compliant with company procedures and client requirements.
  • Supporting project reporting and procurement status updates.
  • Processing receipts of goods and services in the ERP system.
  • Monitoring purchase order status, invoicing status and supplier documentation.
  • Supporting the resolution of invoice discrepancies and procurement-related administrative issues.

Qualifications

• Education
  • Bachelor's or Master's degree in Engineering, Supply Chain, Procurement, Business Administration or equivalent.
• Experience
  • 5 to 10 years of procurement experience.
  • Experience within an engineering company, industrial environment, EPC or EPCM organization.
  • Experience purchasing industrial equipment and construction services.
  • Experience working with international suppliers and subcontractors.
  • Familiarity with procurement administration and document management processes.
• Technical Skills
  • Good understanding of procurement processes in project environments.
  • Ability to read and work with technical documentation.