Pricing & Tender Coordinator DACH (1 year)

O&M Halyard EMEA; Machelen; On-site; EUR 42,000 - 64,000; Full time

Job summary

O&M Halyard EMEA seeks a Pricing & Tender Coordinator to manage the complete tender lifecycle and pricing contracts for key customers across Europe and the US. You will support the commercial organization by handling pricing, rebates, and master data while ensuring timely SAP and system updates.

Ideal candidates bring 2–3 years in pricing or tender roles, fluency in English and German, and strong Excel/CRM/SAP skills. A structured, autonomous, and collaborative mindset is essential for success.

Qualifications

• Bachelor-level education in Accounting, Economics, or Administration.
• 2–3 years of experience in Pricing, Finance or Tender environment.
• Healthcare oriented degree or experience is a plus.

Responsibilities

• Lead end-to-end Tender process from identification to win/loss analysis.
• Manage medium & small customer pricing contracts across EU/US.
• Handle tactical/operational pricing: contracts, rebates, invoice corrections, master data.

Skills

Pricing

Finance

Tender

English

German

Dutch

French

Communication

Organizational skills

Lean / Six Sigma

Teamwork

Pricing knowledge

Analytical thinking

Education

Bachelor’s degree in Accounting/Economics/Administration

Tools

Excel

Word

PowerPoint

Outlook

Salesforce

SAP

Microsoft Office

Job description

• Manage the whole Tender process from identification down to win/loss analysis.
• Manage medium & small customer pricing contracts.
• Provide business support to the commercial organization by managing the tactical & operational pricing areas (contracts, rebates, invoice corrections, customer master data) and ensure external customers have latest contract information.
• Temporary position for 12 months with possibility for extension.

2. JOB FUNCTIONS

Tactical & Operational Pricing Contract Management:

• Manage medium & small customer pricing contracts from the financial analysis to the rollout
• Maintain contracts in SAP EU & US and communicate latest pricing contract to external customer
• Ensure prices get approved and implemented in due-time in EU & US systems
• Communicate new price quotation to external customers
• Ensure Box Mover Sales Tracings are uploaded properly and in-time in SAP and solve any customer / price error
• Coordinate contract changes and external & internal communication related to product codes becoming obsolete

Tactical & Operational Rebate Management:

• Create rebate in EU system
• Manage the complete payment process (calculation, approval & payment)
• Manage all Tender steps: Opportunity identification, assessment, development by gathering all required information & documentation, deployment, post-result analysis & market intelligence collection
• Ensuring the tender documents adhere to country legislation and local authority specifications for bid production
• Continuously monitor the tender submission process such as the format, timing, completeness, success rates, consistency and compliance with overall requirements
• Work on process improvement and take steps to increase strike rate
• Present Tender follow-up to Sales Management during Tender Committee

Operational Invoice Management:

• Investigate customers’ complaints related to invoices
• Play an active role in ageing balance improvement

Operational Customer Master Data:

• Create new customers (sold-to, bill-to, payer) and customer hierarchies
• Keep Customer Master Data up-to-date
• Ensure customer hierarchy is coherent and consistent to have the best pricing and reporting structure
• Participation in pricing & tender related projects (tools improvement, automation of process…)
• Tool Administrator
• Back-up of another Regional Pricing & Tender Coordinator

3. KEY RELATIONSHIPS

• The individual will report to the Regional Pricing & Tender Partner.
• The interactions cover a broad area of functions. The main interactions are within the Pricing & Tender team, the different country commercial organizations and staff functions (Sales & Marketing, Customer Service, Credit Control, Finance, RA/QA…). External interactions occur also at different customer levels

4. EDUCATION & EXPERIENCE REQUIRED

• Educated to a Professional Bachelor Degree level within the fields of Accounting, Economics, or Administration.
• Min. 2-3 years of experience in a Pricing, Finance or Tender environment is a must.
• Additional healthcare oriented degree or experience is a plus.

5. KNOWLEDGE SKILLS & ABILITIES

• Languages: Fluency in spoken and written English and German. Any additional language (Dutch, French) is a plus.
• Excellent skills in Excel, Word, PowerPoint and Outlook are required.
• Working experience with CRM (salesforce.com) and SAP is definitely a plus.
• Fast learner and a team player. Support and facilitate knowledge sharing.
• Extremely well-organized, a self-starter able to prioritize and manage multiple activities at any time.
• High level of autonomy, you pay attention to details, and you meet the set deadlines and deliver correct and complete information.
• Continuous improvement and LEAN / Six-Sigma mindset.
• Affinity to commercial topics (sales and pricing) and business acumen.
• Hands-on in a fast-moving environment and able to work with little supervision.
• Possess a positive attitude and an entrepreneurial spirit.
• Self-motivated, accountable & proactive.
• Ability to work cross functionally.
• You are a team player and eager to learn!

6. KEY COMPETENCIES

• Must have a flexible approach to work and be capable of handling multiple priorities in a fast paced environment.
• Strong attention to detail with a high degree of accuracy and excellent organisational and communication skills.
• Ability to work with and empathise with colleagues and customers from varied backgrounds and cultures
• The person in this role understands that he/she will operate in an ISO9001 controlled environment and is willing to implement and understand the basic principles of such ISO quality standard.
• Must actively demonstrate Owens & Minor’s ideal values: Integrity, Development, Excellence, Accountability and Listening