Portfolio Project Planner & Controls Specialist

WLG; Eigenbrakel; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

WLG in Belgium seeks an organised Project Administrator to support day-to-day project administration and a major infrastructure programme. You will help with planning, baselining, and financial admin while ensuring deviations are flagged early and managed effectively.

Ideal candidates bring 2+ years in project administration, experience with multi-project portfolios, and strong skills in Excel, SharePoint, and ServiceNow, plus a PRINCE2 or CAPM/PMP background.

Qualifications

• Proven project administration and support in a portfolio or multi-project environment on high-profile work, preferably within NATO.
• At least two years in a comparable post — or, exceptionally, five years of progressive experience in project administration, support, planning or control.
• Hands-on support to project baselining: reviewing plans and cost estimates before they are circulated.
• Experience with project metrics and indicator analysis for reviews.
• Extensive use of project planning toolsets, primarily ServiceNow, preferably in enterprise environments.
• Strong Microsoft Office skills, especially Excel and SharePoint — pivot tables, trackers, structured reporting.
• Familiarity with portfolio, programme and project management principles and planning methods.
• Clear written communication: minutes, action logs, reports and briefing inputs.
• The diplomatic persistence to get updates out of busy people and close actions.
• PRINCE2 Foundation and Practitioner, or PMI equivalent such as CAPM or PMP, is desirable.

Responsabilités

• Provide day-to-day project administration and support across the portfolio, with one major project at the centre.
• Support project planning, and perform or support time approvals once projects are in execution.
• Give financial administration support, including processing purchase requests when needed.
• Review project plans and cost estimates before they go out, and support the baselining process.
• Support project managers on planning, control, reporting and the business intelligence tools.
• Identify and escale deviations from agreed plans, baselines, tolerances, milestones, costs, risks, issues and resource assumptions.
• Help analyse project metrics and the indicators used in internal and external reviews.
• Assist with resource levelling and give resource managers what they need to plan people properly.

Connaissances

Project administration

Multi-project environment

NATO experience (preferred)

Time approvals

Cost/baselining awareness

Project metrics analysis

ServiceNow

Excel and SharePoint

PM principles & planning

Clear written communication

Diplomatic persistence

Formation

PRINCE2 Foundation/Practitioner

CAPM or PMP ( PMI )

Outils

ServiceNow

Excel

SharePoint

Description du poste

WLG in Belgium seeks an organised Project Administrator to support day-to-day project administration and a major infrastructure programme. You will help with planning, baselining, and financial admin while ensuring deviations are flagged early and managed effectively.

Ideal candidates bring 2+ years in project administration, experience with multi-project portfolios, and strong skills in Excel, SharePoint, and ServiceNow, plus a PRINCE2 or CAPM/PMP background.