Pharma Quality Admin & Meeting Coordinator

Pauwels Consulting; Eigenbrakel; On-site; EUR 42,000 - 56,000; Full time

Job summary

Pauwels Consulting is seeking a capable executive assistant to support the External & Clinical Supply Quality team and the Internal Manufacturing Quality team in Belgium. You will back up the Global Quality's assistant and help manage calendars, meetings, travel, and correspondence while handling confidential information with discretion.

In this medior role, you will coordinate with multiple locations, organize events and business trips, prepare required documents, and ensure timely delivery of

Qualifications

• Minimum 5 years in pharmaceutical regulated environment.
• Demonstrate ability to handle confidential matters with discretion.
• Proficiency in SharePoint, MS Office and Office 365 tools.
• Strong organizational skills and time management.
• Diplomat with good teamwork and proactive task completion.

Responsibilities

• Agenda management, correspondence and information requests.
• Organize meetings, travel and event logistics for the team.
• Prepare meeting agendas and pre-reads, coordinate pre-reads.
• Ensure confidentiality and manage highly active calendars.
• Coordinate with multiple locations and support onboarding.

Skills

Organization

Time management

Discretion

Communication

Meeting coordination

Education

Bachelor's Degree in a related field

Tools

SharePoint

MS Office

Office 365

Job description

Pauwels Consulting is seeking a capable executive assistant to support the External & Clinical Supply Quality team and the Internal Manufacturing Quality team in Belgium. You will back up the Global Quality's assistant and help manage calendars, meetings, travel, and correspondence while handling confidential information with discretion.

In this medior role, you will coordinate with multiple locations, organize events and business trips, prepare required documents, and ensure timely delivery of