Paralegal IP

Axis.eu; Diegem; Hybrid; EUR 38,000 - 58,000; Full time

Benefits offered by this job

Flexible working arrangements

Training and development opportunities

Office in Brussels area

Job summary

Axis Group is seeking a Paralegal Intellectual Property to ensure smooth administrative and procedural management of IP files. You will support attorneys by handling docketing, document management, and communications with IP offices and clients.

The role requires a strong IP procedures understanding, fluency in English plus Dutch or French, and the ability to manage multiple priorities with autonomy in a collaborative environment.

Qualifications

• Bachelor's or Master's degree in IP or related field or equivalent professional experience.
• Experience as IP Paralegal or similar role.
• Experience in an IP firm or in-house IP department.
• Fluent Dutch or French; strong English proficiency.
• Excellent organization and ability to manage multiple priorities.

Responsibilities

• Prepare and file applications for IP rights with IP offices and foreign associates.
• Monitor procedures from filing through registration or grant, including renewals and maintenance.
• Accurately manage deadlines in the docketing system.
• Maintain complete and up-to-date case files in the document management system.
• Communicate with IP offices, foreign associates, and clients regarding procedural and administrative matters.
• Coordinate searches, monitoring services, and reporting activities.
• Support the formal aspects of opposition and litigation procedures.
• Handle recordals, including assignments, transfers, changes of name, and address updates.
• Assist with portfolio transfers from other firms.
• Prepare quotations, cost estimates, and invoices in collaboration with attorneys.
• Contribute to internal projects and process improvement initiatives.

Skills

Docketing

Deadline management

Communication skills

Team player

Autonomous

Client focus

Digital tools

Attention to detail

IP procedures

Education

Bachelor's or Master's degree

Equivalent professional experience

Tools

Docketing software

Case management systems

Job description

Our client is a well-established and growing intellectual property firm that supports a diverse portfolio of national and international clients. Known for its expertise and high-quality services, the firm offers a collaborative, people-oriented environment where professional development and knowledge sharing are strongly encouraged.

This is an excellent opportunity to join a dynamic team of IP professionals and further develop your expertise within a specialized and evolving field. As a Paralegal Intellectual Property, you ensure the smooth administrative and procedural management of intellectual property files, allowing attorneys and consultants to focus on strategic and legal matters while clients benefit from accurate and timely follow-up.

You will work on a broad range of intellectual property matters and collaborate closely with attorneys, foreign associates, clients, and fellow paralegals.

Key Responsibilities

• Prepare and file applications for intellectual property rights with IP offices and through foreign associates.
• Monitor procedures from filing through registration or grant, including renewals and maintenance requirements.
• Accurately manage deadlines in the docketing system.
• Maintain complete and up-to-date case files in the document management system.
• Communicate with IP offices, foreign associates, and clients regarding procedural and administrative matters.
• Coordinate searches, monitoring services, and reporting activities.
• Support the formal aspects of opposition and litigation procedures.
• Handle recordals, including assignments, transfers, changes of name, and address updates.
• Assist with portfolio transfers from other firms.
• Prepare quotations, cost estimates, and invoices in collaboration with attorneys.
• Contribute to internal projects and process improvement initiatives.
• Bachelor's or Master's degree, or equivalent professional experience.
• Previous experience as an IP Paralegal, Patent Paralegal, Trademark Paralegal, Trademark Assistant, IP Formalities Officer, or a similar role.
• Experience within an IP firm or in-house intellectual property department.
• Strong understanding of IP procedures and deadline management.
• Familiarity with docketing and case management systems.
• Fluent Dutch or French.
• Good command of English, both written and spoken.
• Highly organized with strong attention to detail.
• Able to manage multiple priorities and deadlines efficiently.
• Proactive and capable of working autonomously.
• Service-minded with a strong client-focused approach.
• Team player with excellent communication skills.
• Comfortable working with digital tools and interested in process optimization and AI-driven solutions.

Permanent full-time contract.

• Competitive salary package with a comprehensive range of extra-legal benefits.
• Ongoing training and professional development opportunities.
• Clear career growth prospects within a specialized environment.
• Flexible working arrangements, including remote working possibilities.
• Healthy work-life balance.
• Easily accessible office location in the Brussels area.
• Opportunity to work alongside experienced professionals and contribute to the protection of innovation for a diverse client base.