Office Manager - Proactive Ops Lead (Company Car)

Octiva; Zemst; Sur place; EUR 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Company car

Modern workspace

Dynamic team culture

Résumé du poste

Octiva is a fast-growing robotics company expanding internationally and seeks an Office Manager to keep daily operations running smoothly, manage admin, and ensure a welcoming, productive workplace.

You will support facilities, reception, calendars, travel, events, onboarding, and maintain organized files. Proactive, detail-oriented, with Dutch and English communication, and familiarity with Outlook, Excel, Word (Odoo preferred) will help you succeed.

Qualifications

• Bachelor’s degree in Office, Facility, or Hospitality Management or equivalent experience.
• Experience in a similar SME office management or admin support role is a plus, but attitude and work ethic matter most.
• Proactive, hands-on, reliable, and well-organized; you see what needs to be done.

Responsabilités

• Coordinate facilities, keep the office tidy, organized, and well-stocked, and liaise with suppliers.
• Welcome visitors, handle calls, mail, and manage calendars for meetings and shared spaces.
• Assist with bookings, travel arrangements, events, onboarding logistics, and keep internal files in order.

Connaissances

Outlook

Excel

Word

Attention to detail

Proactive

Organizational skills

Dutch and English communication

Customer service

Formation

Bachelor’s degree in Office/Facility/Hospitality Management

Outils

Odoo

Description du poste

Octiva is a fast-growing robotics company expanding internationally and seeks an Office Manager to keep daily operations running smoothly, manage admin, and ensure a welcoming, productive workplace.

You will support facilities, reception, calendars, travel, events, onboarding, and maintain organized files. Proactive, detail-oriented, with Dutch and English communication, and familiarity with Outlook, Excel, Word (Odoo preferred) will help you succeed.