Office Manager (Part-time or Full-time)

Astrape Networks; Schelle; Sur place; EUR 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Meal tickets

Group insurance

Hospitalization insurance

Transport allowance

Résumé du poste

Astrape Networks in Schelle is seeking an experienced Office Manager to own daily operations, support the management team, and ensure smooth running of both the Schelle office and occasional Eindhoven visits.

You will oversee supplies, vendor relations, onboarding, meetings, travel, and HR support, while staying calm under shifting priorities. English and Dutch fluency required; flexible 60/80/100% hours.

Qualifications

• Extensive experience as an Office Manager in fast-paced environments.
• Strong organizational and multitasking abilities.
• Able to manage HR onboarding, meetings, travel, and vendor relations.
• Fluency in English and Dutch required.
• Based near Schelle with willingness to travel to Eindhoven.

Responsabilités

• Oversee daily office operations in Schelle and support the setup and ongoing needs of our Eindhoven office.
• Manage office supplies, furniture orders, maintenance, and vendor relationships.
• Own purchasing end-to-end — from request intake and supplier selection to placing orders, tracking deliveries, and resolving issues.
• Take care of practical day-to-day matters such as lunch orders, visitor badges, and deliveries.
• Act as the main point of contact for all office-related questions and requests.
• Coordinate onboarding for new employees, ensuring laptops, badges, and tools are ready on day one.
• Schedule interviews and respond to candidate inquiries.
• Provide practical HR and employee support where needed.
• Plan and coordinate internal and external meetings and events.
• Prepare, format, and archive documents, contracts, and internal records.
• Arrange travel, accommodation, and expense reports for the team.
• Handle general correspondence, mail, and the central mailbox.
• Maintain office administration and keep internal trackers and records up to date.

Connaissances

Office management

Organized

Communication

Fluent English

Fluent Dutch

Travel coordination

Description du poste

At Astrape Networks, we’re building the future of sustainable data center solutions. To support our growing team, we’re looking for an experienced, hands‑on Office Manager who enjoys ownership, variety, and making things run smoothly behind the scenes.

In this key role, you’ll be the backbone of our daily operations: managing our office in Schelle, assisting the management team, and handling a broad range of tasks. No two days are the same, and your impact will be felt across the entire organization.

Fluency in English and Dutch is required; The role is based in Schelle, with occasional travel to our Eindhoven office (a few times per month).

Flexible employment: The role can be filled on a 60%, 80% or 100% basis, depending on your preference and availability.

How You’ll Make an Impact

Office & Facilities Management

• Oversee daily office operations in Schelle and support the setup and ongoing needs of our Eindhoven office
• Manage office supplies, furniture orders, maintenance, and vendor relationships
• Own purchasing and ordering for the team end to end — from request intake and supplier selection to placing orders, tracking deliveries, and resolving issues
• Take care of practical day‑to‑day matters such as lunch orders, visitor badges, and deliveries
• Act as the main point of contact for all office‑related questions and requests

Administrative & Executive Support

• Plan and coordinate internal and external meetings and events
• Prepare, format, and archive documents, contracts, and internal records
• Arrange travel, accommodation, and expense reports for the team
• Handle general correspondence, mail, and the central mailbox
• Maintain office administration and keep internal trackers and records up to date

HR & People Support

• Coordinate onboarding for new employees, ensuring laptops, badges, and tools are ready on day one
• Schedule interviews and respond to candidate inquiries
• Provide practical HR and employee support where needed

Who You Are

• An experienced Office Manager in a fast‑paced environment
• Highly organized, proactive, and comfortable handling a broad and diverse task set
• Hands‑on, reliable, and able to stay calm when priorities shift
• Fluent in English and Dutch;
• Strong administrative skills, with experience in document handling, scheduling, and order processing
• Ideally living within reasonable distance of Schelle and open to occasional travel to Eindhoven

Why You’ll Love Working at Astrape Networks

• A central role in a fast‑growing, innovative scale‑up focused on sustainable technology
• High level of ownership and autonomy, with close collaboration with management
• A friendly, supportive, and fun team and regular team events
• Competitive salary and flexible working hours
• Benefits including meal tickets, group insurance, hospitalization insurance, and transport allowances