Office Manager & Executive Assistant

Whirlpool Corporation; Grimbergen; Hybride; EUR 50 000 - 70 000; Plein temps

Résumé du poste

Whirlpool Corporation in Belgium seeks an proactive Office Manager & Executive Assistant to support the GM and senior management. You will coordinate calendars, travel, and internal communications to ensure smooth operations.

The role combines secretarial duties with office operations, including fleet coordination, real estate support, and event planning. Fluency in English is required; French and Dutch are a plus.

Qualifications

• 3-5 years of experience in an office/administrative role.
• English language proficiency; French and Dutch are a plus.
• 4 days in the office and Friday from home.

Responsabilités

• Provide secretarial and administrative support primarily to the GM and management team.
• Fleet management in coordination with HR.
• Internal SPOC for HR (SPOC for internal sales).
• Organize travel schedules, itineraries, logistics, visas if applicable.
• Support on general service (real estate, office supplies, facilities).
• Organize events and catering with teams.
• Administrative support to the finance team and budget follow-up.
• Prepare POs and support budget processes.
• Provide high-level support using initiative.
• Concur as expense-tool point of contact.
• Adapt to new duties as assigned.

Connaissances

Executive support

Secretarial skills

Multitasking

English proficiency

Outils

Concur

Description du poste

About Whirlpool Corporation

Whirlpool Corporation (NYSE: WHR) is a leading home appliance company, in constant pursuit of improving life at home. As the only major U.S.-based manufacturer of kitchen and laundry appliances, the company is driving meaningful innovation to meet the evolving needs of consumers through its iconic brand portfolio, including Whirlpool, KitchenAid, JennAir, Maytag, Amana, Brastemp, Consul, and InSinkErator. In 2025, the company reported approximately $16 billion in annual net sales - close to 90% of which were in the Americas - 41,000 employees, and 35 manufacturing and technology research centers. Additional information about the company can be found at WhirlpoolCorp.com .

The team you will be a part of

The Administrative Support team provides secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, policies, procedures and people. Schedules, guides and manages the key engagements of the leader. Has the ability to clearly articulate communication both internally as well as externally.

This role in summary

Are you a proactive, organized professional with a knack for multitasking and supporting high-level executives? Are you someone who thrives in a fast-paced environment and enjoys being the backbone of office operations? If so, we're looking for a dynamic Office Manager & Executive Assistant to join our team.

Your responsibilities will include

• Provide secretarial and administrative support primarily to the GM of the organization and to other members of the management team.




• Fleet management in coordination with the HR department




• Internal sales factory SPOC for HR department




• Organize travel schedules and prepare itineraries and all logistics involved (hotels, transport, arranging visas if applicable, etc.).




• Any support on general Service (real estate, office supplies, all sorts of inter facilities, Post office)




• Organizing events/catering in coordination with the teams




• Administrative support to the finance team




• Support all teams in creating PO's and follow-up on budget




• Provide competent, efficient, high-level support for senior management, using initiative to address matters that do not require the full attention of the senior managers.




• Concur (expense tool) point of contact to the organization




• Versatility in addressing potential new duties assigned

Minimum requirements

• 3-5 years of experience




• English language proficiency needed - French and Dutch are a nice to have




• 4 days in the office and Friday from home

What we offer

• Work in a well-structured and consolidated team.




• International environment and global career opportunities.




• Opportunity to have a great impact on company development.




• Participating in international projects.




• Great team spirit and atmosphere.




• Agile working.




• Become a real KitchenAid'er by absorbing our international culture.

Whirlpool Corporation is committed to equal employment opportunity and prohibits any discrimination on the basis of race or ethnicity, religion, sex, pregnancy, gender expression or identity, sexual orientation, age, physical or mental disability, veteran status, or any other category protected by applicable law.