Office Manager

EY; Brussel Hoofdstad; Hybrid; EUR 50,000 - 65,000; Full time

Benefits offered by this job

EY Family

Attractive remuneration package

Flexible working arrangements

Inspiring work environment

Learning & personal growth

AI training opportunities

Team activities

Diversity & Inclusion

Location with public transport access

Job summary

EY Global Public Policy is seeking an experienced Office Manager for the Brussels office. You will be the central point of contact for office operations, facilities coordination and executive support, collaborating with internal stakeholders and external suppliers to ensure a professional work environment.

The role requires 4–5 years of relevant experience, fluency in English and Dutch (French a plus), strong MS Office skills, and a proactive, service-focused mindset.

Qualifications

• 4–5 years in Office Management, EA or facilities coordination.
• Fluent English and Dutch; French knowledge is a plus.
• Proficient with Outlook, Word, Excel, PowerPoint and Teams.
• Strong organizational skills with multitasking ability in a fast-paced environment.
• Proactive, service-oriented mindset with ownership and accountability.
• Excellent interpersonal and stakeholder management skills.
• On-site five days per week in Brussels.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Coordinate facilities, maintenance, deliveries, suppliers and service providers.
• Coordinate internal meetings and events, bookings, catering and logistics.
• Act as health & safety contact, building access, badges and keys.
• Liaise with colleagues across offices to ensure smooth communication.
• Provide calendar, meeting coordination and travel support.
• Support leadership with ad hoc administrative tasks and projects.

Skills

Office Management

Executive Assistant

Facilities Coordination

Administrative support

Stakeholder management

Multitasking

MS Office

Tools

Microsoft Office

Job description

The Global Public Policy (EMEIA) team, based in three different locations across Europe (Brussels, Berlin and London), helps to enhance EY’s brand, reputation and license to operate while supporting EY client teams in the market by focusing on EU public policy and regulatory issues that affect our business, our profession and the broader capital markets.

This involves developing relationships with policy makers, regulators, trade associations, investors, and professional bodies as well as leading on many areas of public policy. In so doing, we aim to better articulate the value that EY can bring to the EU institutions and thereby earn their trust.

Shape the future with confidence

The Opportunity: Your Next Adventure Awaits?

We are looking for an experienced Office Manager to become the central point of contact for our office operations, facilities coordination, and executive support activities at the EY Global Public Policy office in central Brussels. In this varied role, you will work closely with internal stakeholders, external suppliers, and colleagues across different offices to ensure an efficient and professional working environment.

Your Key Responsibilities

• Manage the day-to-day operations of the office and ensure a welcoming, professional workplace environment.
• Coordinate facilities-related matters, including office maintenance, repairs, deliveries, suppliers, and technical service providers.
• Coordinate and support internal meetings and events, including room bookings, catering, logistics, visitor management, and onsite arrangements.
• Act as the point of contact for health & safety topics, building access, badges, keys, and other office-related procedures.
• Liaise with colleagues and stakeholders across different offices to ensure smooth communication and operational excellence.
• Provide administrative and organizational support, including calendar management, meeting coordination, and travel arrangements.
• Support leadership and wider teams with ad hoc administrative tasks and office projects as required.

Your Profile

• Minimum 4-5 years of experience in an Office Management, Executive Assistant, Facilities Coordination, or similar all-round administrative role.
• Fluent communication skills in English and Dutch, with a good knowledge of French.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, and Teams) and confidence using digital workplace tools.
• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.
• A proactive, hands-on, and service-oriented mindset, combined with a high level of ownership and accountability.
• Excellent interpersonal and stakeholder management skills, enabling effective collaboration with colleagues, suppliers, and senior leadership.
• Comfortable working on-site five days per week and thriving in a dynamic office environment where no two days are the same.

What’s In It For You

• EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
• Attractive remuneration package - We offer an attractive remuneration package; including an iPhone plus, subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
• Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
• Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
• Artificial Intelligence – stay up to date with the latest AI trends through our extensive training opportunities and integrated AI systems. You’ll learn how to leverage AI in a smart and efficient way in your day-to-day work, while developing skills to identify, quantify and track value creation when integrating AI into client environments.
• Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
• Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
• Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided.

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.