Office Manager

Bird & Bird; Brussel Hoofdstad; Hybride; EUR 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Annual performance bonus

Hospitalisation & outpatient insurance

Public transport reimbursement

Two days of teleworking per week

25 days annual leave

Résumé du poste

Bird & Bird Brussels is seeking an Office Manager to be at the heart of the Brussels office, ensuring smooth operations, service excellence and collaboration with HR, IT, Marketing and international teams.

You will lead facilities, reception and supplier relationships, shape a welcoming, efficient workplace, and drive safety, ESG and sustainability as part of a leading international law firm.

Qualifications

• Minimum 5 years’ experience in Office Management.
• Excellent English; good knowledge of Dutch and French.
• Proactive and motivating leadership style.
• Collaborative "one team" mindset with strong relationship-building.
• Integrity, professionalism and ownership.
• Creative and practical approach to problem-solving.

Responsabilités

• Manage facilities and office services to keep Brussels office well outfitted and ready for daily work.
• Shape the workplace and employee experience to support team growth and a welcoming environment.
• Lead and develop the reception team to deliver a high-quality experience for colleagues, clients and visitors.
• Coordinate office projects and events with HR, IT, Marketing, Social Committee and international teams; include client seminars and team-building.
• Build and manage supplier relationships ensuring quality service and value for money.
• Support Health & Safety, Security, Risk Management, Business Continuity and GDPR efforts.
• Encourage ESG initiatives and contribute to sustainability objectives in Brussels.
• Participate in global Office Management quarterly meetings to share best practices and innovative ideas.

Connaissances

Office Management

Leadership

Communication

Problem-solving

Team collaboration

Description du poste

Bring your office management expertise to a role where you can make an impact from day one, with a wide range of responsibilities and opportunities to shape the workplace experience.

Join Bird & Bird Brussels and play a key role in creating a welcoming, efficient and well-supported workplace within a leading international law firm.

• Dynamic, innovative, and internationally renowned law firm advising clients across sectors including technology, communications, life sciences, financial services, automotive and energy.
• Established reputation for delivering exceptional service and exceeding client expectations, Bird & Bird is known for helping clients navigate change and seize opportunity.
• International presence with 34 offices across Europe, the Middle East, Asia-Pacific and North America.
• Enjoy a friendly and inclusive work environment based on respect and understanding.
• Comprehensive onboarding to help you settle at your own pace.
• Continuous learning via monthly webinars, training sessions and online resources
• Realize your career aspirations within this multicultural team, 85 professionals, 10 different nationalities.
• Modern and attractive offices (presently being refurbished), conveniently accessible by public transport.

https://www.youtube.com/watch?v=l3U2I59NpoY

Function

As Office Manager, you will be at the heart of the Brussels office, ensuring that everything runs smoothly. You will combine service excellence and operational responsibility whilst working closely with local and international teams to support the day-to-day running of the office and contribute to wider firm initiatives.

Your Responsibilities

• Manage facilities and office services, ensuring the workplace is well equipped, maintained and ready to support colleagues' daily work.
• Shape the workplace and employee experience to support team growth by identifying practical opportunities to make the Brussels office more welcoming, efficient and well organised.
• Lead and develop the reception team, creating a high-quality experience for colleagues, clients and visitors.
• In collaboration with diverse stakeholders (HR, IT, Marketing, the Social Committee as well as international teams) coordinate and deliver office projects and events including client seminars and team building initiatives
• Build and manage strong supplier relationships, ensuring quality service and value for money.
• Contribute to Health & Safety, Security, Risk Management, Business Continuity and GDPR helping maintain a safe and supportive workplace.
• Encourage ESG initiatives and contribute to the firm's sustainability objectives in Brussels.
• Participate in the global Office Management quarterly meetings, sharing best practices and bringing innovative ideas to the Brussels office.

Profile

• You have minimum 5 years’ experience in Office Management and an interest in how office management is evolving through new systems and technologies.
• Excellent English, with good knowledge of Dutch and French
• A proactive and motivating leadership style.
• A collaborative "one team" mindset, enabling you to build strong working relationships.
• Integrity, professionalism and a strong sense of ownership.
• A creative and practical approach to problem-solving.

Offer

Make an impact

• Play a leading role in creating a positive, safe and well-supported working environment.
• Have a visible impact on the smooth day-to-day running of the Brussels office.
• Take ownership of a broad and varied range of responsibilities.
• Inclusive Culture, join a multicultural, collaborative and supportive working environment where teamwork and respect are central.
• Recognition, your contribution will be visible, valuable and play an important role in Bird & Bird’s success.
• Annual Performance Bonus.
• Hospitalization & Outpatient Insurance.
• Car or Bike Allowance OR 100% Public Transport Reimbursement.

Flexibility & Wellbeing

• Opportunity for 2 days of teleworking per week (after 4 months).
• 24 days of annual leave with an additional day every 5 years.

Learning & Development

• Continuous training exposure to all that is necessary for your future at Bird & Bird.

Hiring Process

• First interview with Anneke Vermeir.
• Assessment, (relevant to the job)
• Second interview with Paul Hermant, Ritchie Cartwright and Jennifer Laforgia.
• Decision communicated within 1 week.

Joining Bird & Bird’s Brussels Office means becoming part of a close-knit team of 85 professionals representing 10 different nationalities, while also benefiting from the resources, expertise and career opportunities of a leading international law firm with 34 offices worldwide.