Office & Event Assistant

ISMAR HEALTHCARE; Lier; Sur place; EUR 26 000 - 38 000; Plein temps

Résumé du poste

ISMAR HEALTHCARE is seeking an Office & Event Assistant to support our medical communication and education team, handling logistical and administrative tasks for both the office and events. The role covers coordinating meetings, managing suppliers, and assisting with travel and registrations for (inter)national events, with occasional travel within Belgium and abroad.

Candidates should have a professional bachelor, fluent Dutch, strong English, and a hands-on, proactive mindset, able to work

Qualifications

• Bachelor level in event/office management, secretarial studies, or communication.
• Fluent Dutch and very good English for business communication.
• Accurate, meticulous, quality-focused with productivity mindset.
• Hands-on, positive can-do attitude and independent work ability.
• Flexible team player, able to set priorities across tasks.

Responsabilités

• Coordinate logistical and administrative tasks for office and projects.
• Organise internal team meetings and manage office supplies.
• Provide event support: booking flights, venues, registrations, prints, shipments.
• Handle vendor data, invoices, and expenses; back-up admin tasks.

Connaissances

Dutch language

English language

Attention to detail

Team player

Prioritization

Independence

Critical thinking

Proactive attitude

Formation

Professional bachelor

Outils

Windows OS

MS Office

Description du poste

We are looking for an Office & Event Assistant to strengthen our medical communication and education team

• Do you want to support, from the logistical and administrative side, a highly functioning team of colleagues that translate scientific data into impactful medical communication and education?
• Are you an enthusiastic and dedicated team player with a hands‑on mentality?

Then you are the perfect colleague for us!

Job description

You will support the team and company by coordination of logistical or administrative tasks related to the office or projects For the office, you keep an eye on general tasks including office supplies/general vendors, you organise internal team meetings, and you support filing in the library system On event projects, you provide logistical and administrative support to the teams that develop medical communication and education for clients or for sponsors, e.g. booking flights, searching venues, supporting at the registration desk of (inter)national events, managing the registration portal, assisting with event email communication, coordinating material printing and shipments, etc The administrative tasks related to both office and event entail data filing (contacts and vendors), and handling of sales invoices and expenses as a back‑up

Infrequent travel (within Belgium and abroad) is required. There is flexibility in working hours but an office attendance of minimally 3 days is required.

Your profile

• Professional bachelor (e.g. event/office management, secretarial studies, communication, ...)
• Perfect command of Dutch
• Very good command of English, both orally and written (business communication)
• Accurate, meticulous and quality‑focused with an eye for productivity (avoiding work with limited quality contribution)
• Hands‑on and positive can‑do attitude
• Discrete and flexible team player but also able to work independently
• Able to set priorities with regard to the different tasks
• Good level knowledge of Windows and Office programmes
• Think critically and not afraid to bring in new creative solutions and ideas for improving operational tasks

About Ismar Healthcare and e‑HIMS

Ismar Healthcare is an independent medical communication and education agency based in Lier, Belgium. We offer high‑quality ‘tailor‑made’ solutions for and in partnership with the pharmaceutical, biotechnology, and medical device industry. For the past 25 years, we have steadily grown to a mid‑sized full‑service medical communication agency, highly valued by our customers and employees.

For more information: https://ismar.com/

e‑HIMS, a sister company of Ismar Healthcare facilitates together with professional associations the development and dissemination of independent CME programmes applying the patented professional development method ‘Mirrors of Medicine’ (MiMe). For more information: https://mirrorsmed.org/