NATO Project & Service Coordinator - On-Site

Spektrum; Brussel Hoofdstad; Presencial; EUR 42.000 - 65.000; Jornada completa

Descripción de la vacante

Spektrum supports apex purchasers (NATO, UN, EU, and national government and defence) and their Tier 1 supplier ecosystem with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise.

The NATO NCIA program requires a Project and Service Assistant to aid project managers, coordinate meetings, maintain data quality in business tools, and assist with financial documentation and reporting.

Formación

• 3+ years in a progressively responsible project administrative support role.
• Experience organizing and maintaining project documentation with version control and archiving.
• Experience with documentation management systems and data analysis tools (Excel, SharePoint).
• Experience with Project management and/or ERP tools.
• Experience using Business Information tools to generate accounting/finance reports (time accounting).
• Proven ability to prepare status reports and provide risk assessments.
• Experience tracking milestones, timelines, budgets, and progress reporting.
• Experience liaising between stakeholders and distributing updates.
• Knowledge of NATO responsibilities and organization.
• Valid NATO SECRET level security clearance.

Responsabilidades

• Assist project managers and service teams with day-to-day operations to ensure on-time, in-scope delivery.
• Coordinate schedules, organize meetings, prepare documentation, and track project progress.
• Maintain accurate records and manage invoices or purchase orders; support reporting activities.
• Escalate complex issues to senior staff and maintain quality standards.
• Produce meeting minutes and notes for project meetings and boards.
• Provide support for issuing Purchase Requests/Orders and Operational Level Agreements.

Conocimientos

Project administration

Documentation liaison

Meeting coordination

Reporting

English communication

Stakeholder interaction

Data analysis basics

Herramientas

Excel

SharePoint

Project management tools

ERP tools

BI tools

Descripción del empleo

Spektrum supports apex purchasers (NATO, UN, EU, and national government and defence) and their Tier 1 supplier ecosystem with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise.

The NATO NCIA program requires a Project and Service Assistant to aid project managers, coordinate meetings, maintain data quality in business tools, and assist with financial documentation and reporting.