Medical Project Manager

Planet Pharma; Brussel; On-site; EUR 70,000 - 90,000; Full time

Job summary

Planet Pharma is partnering with a leading global pharmaceutical organisation to recruit an Intercontinental Medical Project Manager in Brussels. The role is 2/3 days on site and a contract through to end-2028, with potential extension.

You will coordinate regional medical activities across markets and act as a central point for cross-functional teams within Medical Affairs. In a highly matrixed international environment, you will manage multiple projects and stakeholders, facilitate meetings,

Qualifications

• 2+ years in project management or related roles.
• Experience coordinating across multiple countries.
• Strong communication and organisational skills.

Responsibilities

• Coordinate regional medical insights committees across markets.
• Track insights; ensure follow-up and action planning.
• Support KPI tracking, reporting, and performance monitoring.
• Drive adoption of digital tools and reporting systems.
• Coordinate logistics for regional meetings and events.
• Onboard new team members joining Medical Affairs.
• Ensure cross-functional collaboration and on-schedule deliverables.

Skills

Project management

Stakeholder management

Meeting facilitation

Operations

Tools

Salesforce

Qliksense

ORBIT

SharePoint

Job description

Rate: Competitive in line with skills / experience

Length: Contract until end of 2028 (potential to extend)

Location: Brussels, 2/3 days on site

Our client, a leading global pharmaceutical organisation, is seeking an Intercontinental Medical Project Manager to join their international Medical Affairs team.

This is an exciting opportunity for a proactive project professional looking to build their career within Medical Affairs, working in a highly visible and collaborative role supporting regional medical activities across diverse international markets.

The successful candidate will act as a key coordination point across multiple countries and stakeholders, helping drive operational excellence, medical insights activities, performance tracking, capability development initiatives, and cross-functional collaboration across the region.

The Opportunity

This role combines project coordination, stakeholder management, meeting facilitation, and operational support within a dynamic global environment.

Working closely with regional and global colleagues across Medical Affairs and other cross-functional teams, you will play a critical role in ensuring alignment, accountability, and execution of key Medical Affairs initiatives.

The position is ideally suited to someone who enjoys working in a highly matrixed international environment and is confident managing multiple projects and stakeholders simultaneously.

Key Responsibilities

• Partner with country representatives to establish, coordinate, and facilitate regional medical insights committees
• Collect, consolidate, and track insights gathered from multiple markets, ensuring effective follow-up and action planning
• Support regional medical performance initiatives through KPI tracking, reporting, and performance monitoring
• Drive adoption and utilisation of digital tools, engagement platforms, and reporting systems
• Manage and maintain internal SharePoint sites, communication channels, and access permissions
• Coordinate logistics for regional medical meetings, congresses, and expert engagement activities
• Support onboarding programmes for new team members joining the Medical Affairs function
• Contribute to capability development initiatives across countries within the region
• Act as a central project coordination point, ensuring actions are tracked, stakeholders remain aligned, and deliverables are completed on schedule
• Facilitate effective communication and collaboration across regional and global stakeholder groups

About You

• 2+ years' experience in project management, project coordination, programme management, operations, or a similar support function
• Ideally previous experience within Medical Affairs, Pharmaceuticals, Biotechnology, Healthcare, Life Sciences, or another regulated environment
• Proven ability to coordinate projects across multiple stakeholders and geographies
• Comfortable facilitating meetings, driving discussions, and maintaining accountability for key actions and deliverables
• Strong organisational and prioritisation skills with excellent attention to detail
• Ability to manage competing priorities in a fast-paced international environment
• Strong written and verbal communication skills

Nice to Have

• Experience supporting global or regional teams within a matrix organisation
• Exposure to medical insights activities, operational excellence programmes, or performance reporting
• Familiarity with platforms such as Salesforce, Qliksense, ORBIT, SharePoint, or similar systems
• Experience coordinating congresses, events, workshops, or cross-functional initiatives

Why Join?

• Opportunity to work within a globally recognised pharmaceutical organisation
• Broad exposure to international Medical Affairs operations
• Highly collaborative and cross-functional environment
• Visibility across regional and global teams
• Excellent opportunity to further develop project management and stakeholder engagement expertise

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.