Management Assistant

BDO Belgium; Zaventem; Hybride; EUR 28 000 - 36 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Travel expenses reimbursement

Mobile phone subscription

Hospitalisation insurance

Teambuilding activities

Résumé du poste

BDO Belgium, located in Zaventem, is seeking a Management Assistant to support multiple projects and processes. You will act as the nerve center for the team, ensuring efficient operation and timely completion of tasks.

The role involves handling client documents, proposals, and project setups while maintaining confidentiality and accuracy. Ideal candidates have strong Dutch and English, with French as a plus, and experience in a similar function.

Qualifications

• Fluent in Dutch and English with excellent writing skills.
• French is a strong asset to working with clients.
• First experience in a similar function is preferred.

Responsabilités

• Prepare and follow up client proposals and engagement letters.
• Assist in timely creation and setup of projects in information systems.
• Review and finalize documents per procedures.
• Monitor and execute administrative obligations (returns, forms, listings, mandates).
• Oversee procedures, tracking lists and quality controls in compliance.
• Provide operational support to management.
• Handle client contacts and service management.
• Schedule meetings and manage deadlines.
• Handle confidential information and translations.
• Organize and participate in internal meetings.
• Assist in HR tasks (recruitment, absences, timesheets).
• Organize business trips, client events and team buildings.

Connaissances

Dutch language

English language

French (asset)

Initiative

Planning

Multitasking

Independence

Organizational skills

Outils

Excel

Word

PowerPoint

Microsoft Office

Description du poste

To support our Business colleagues, we are looking for a Management Assistant for our office located in Zaventem.

Join the BDO family, a worldwide consulting firm where you can bring your own personality to your job! We help organizations grow sustainably with our expertise in Audit & Assurance, Tax & Legal, Advisory and Accountancy. In Belgium, BDO has more than 1.100 Partners and employees divided into 14 offices. BDO is part of a strong international network, active in more than 170 countries with a team of more than 119.000 Partners and employees.

At BDO, you are not just a number. Your wellbeing and development are just as important to us as the personal, hands-on advice and pragmatic solutions we offer our clients. Because as you grow, so do we and so do our clients. That is why our slogan is 'Let's Grow Together'!

What will you be doing?

As a Management Assistant, you play an essential role in the smooth running of our projects and procedures.

You hold multiple positions within the team where you are the nerve center for all actions that take place there, always acting with integrity and professionalism.

After being trained, you have acquired an excellent knowledge of our various products and services we provide to our clients. Your support helps ensure the efficient functioning of the team and allows the consultants to focus on their projects and clients. As Management Assistant, you are responsible for:

• preparation and follow-up of client proposals and engagement letters;
• assistance in timely creation and set-up of our projects in our supporting information systems;
• review and finalization of documents in accordance with the procedures put in place;
• monitoring and execution of all mandatory administrative obligations (returns, forms, listings, mandates, etc.);
• oversight of procedures, tracking lists and quality controls throughout the compliance process;
• operational support to management;
• customer contacts and service management;
• accurate schedule tracking and meeting deadlines;
• making appointments and scheduling meetings;
• handling of confidential information;
• miscellaneous translations;
• organizing, preparing and participating in internal meetings;
• assistance in human resources management (recruitment, absences, timesheet);
• organizing business trips, client events and team buildings.

What do you bring to the table?

• You have a very good knowledge of Dutch and English (impeccable spelling and excellent writing skills).
• French is a strong asset
• You have preferably a first experience in a similar function.
• You have a perfect command of Microsoft Office and more in particular Excel, Word and PowerPoint, as well as the ability to quickly master new software.
• You can handle multiple tasks simultaneously with a high level of accuracy.
• You know how to work independently by showing initiative and proactivity, while being able to collaborate effectively with team members to achieve common goals.
• You know how to prioritize and manage deadlines.
• Juggling different deadlines or dealing with several files on the same day? No problem, you are flexible.
• You are structured and have strong organizational and planning skills.

What do we bring to the table?

• Culture: you will join a family of experts who encourage respect, diversity and teamwork. You work in an open culture, so feel free to speak to anyone, at any level.
• Development: you decide the direction of your career and we support you where necessary. Our BDO Academy provides a whole range of training courses to help.
• Impact: from day 1 you will be given responsibility, with support from your team.
• Wellbeing: your physical and mental health is important to us. You will be a valuable member of the team taking part in all events and teambuilding activities.
• Salary: you receive a competitive salary package with interesting benefits (meal vouchers, net allowances, reimbursement of travel expenses, mobile phone subscription, hospitalisation insurance, etc.)
• Sustainability: you work within a company with an integrated sustainability policy.
• Teleworking possible one or two day(s) a week after your training
• Flexible hours