IT procurement and asset management specialist

Keystone Solutions; Brussel Hoofdstad; Hybride; EUR 35 000 - 52 000; Plein temps

Résumé du poste

Keystone Solutions is seeking an Administrative employee focused on IT assets for consultancy at a client site. You will manage procurement cycles for IT hardware, software, and external resources, ensuring accurate financial tracking and timely delivery.

On-site or hybrid work options will apply, with collaboration across IT, Procurement, and Finance. You will drive license optimization, asset governance, and cost reductions while leveraging Keystone’s support and governance practices.

Qualifications

• Solid understanding of procurement workflows: quotations, POs, GR, invoicing, cost centers, vendor management.
• Knowledge of CMDB concepts and ITIL asset/service management practices.
• Analytical and reporting capabilities using Excel and Power BI or equivalent.

Responsabilités

• Collaborate with client procurement to manage the full procurement cycle for IT hardware, software, and external resources, including quotations, orders, invoices, payments, and contract follow-up.
• Maintain IT asset inventories and lifecycle management, monitor stock levels, and optimize license usage.
• Oversee mobile and fixed telephony subscriptions, monitor usage and costs, and coordinate with providers for optimization.

Connaissances

Procurement processes

ITIL best practices

Analytical reporting (Excel/Power BI)

Outils

SAP

Coupa

Omnitracker

Microsoft Office

Teams

Description du poste

Mission Overview:

Keystone Solutions is recruiting an Administrative employee with a focus on IT assets for a consultancy mission at a client site. As a Keystone Solutions consultant embedded within the client’s Digital Workplace context, you will specialize in purchasing, invoicing, and contract follow-up for hardware, software, and external resources, assisting with hardware, licenses, telephony subscriptions, and cost optimization. You will collaborate closely with client stakeholders while being supported by Keystone Solutions’ consulting community.

Consultancy Nature of Work:

This is a consultancy role delivered by Keystone Solutions. You will work on-site at client locations, or in a hybrid model where appropriate, integrated with client IT, Procurement, and Finance teams. You will carry out all responsibilities below as a Keystone Solutions consultant, ensuring alignment with client processes and governance while leveraging Keystone’s best practices and peer support.

Key Responsibilities:

• Together with the client’s Procurement department, manage the complete procurement cycle for IT hardware, software, and external resources (including quotations, orders, invoices, payments, and contract or timesheet follow-up) to ensure accurate financial tracking and timely delivery.
• Ensure accurate tracking of all IT assets by maintaining inventories, managing hardware and software lifecycles, handling stock levels, and overseeing license usage and optimization.
• Manage all mobile and fixed telephony subscriptions by monitoring usage, costs, and allocations, coordinating with providers, and identifying optimization opportunities to reduce overall telecom expenses.
• Use SAP, Coupa, Omnitracker, Microsoft Office and Teams on a daily basis to manage procurement workflows, asset lifecycle tracking, documentation, and communication across IT and supplier stakeholders.

Technical Skills:

• Solid understanding of procurement processes (quotations, POs, GR, invoicing, cost centers, vendor management).
• Knowledge of CMDB principles and ITIL best practices for asset and service management.
• Analytical and reporting skills (Excel, Power BI or equivalent).

Communication Skills:

• Languages: Bilingual French or Dutch, English at C1 level.

Personal Skills:

• Strong organizational and coordination skills.
• Detail-oriented with excellent follow-up capabilities.
• Good communication skills with suppliers, IT teams, and management.
• Ability to work autonomously while managing multiple parallel tasks.
• Analytical mindset for cost optimization and license management.

Role-Specific Enhancements Reflecting Consultancy Work:

• Apply procurement and asset governance in multiple client scenarios, adapting to different procurement tools, approval flows, and vendor ecosystems while maintaining accuracy and control.
• Drive license usage optimization and telecom cost reduction across varied environments, translating insights from one client engagement to another for rapid impact.
• Strengthen CMDB data quality and asset lifecycle controls, aligning with ITIL best practices and client processes to improve audit readiness and financial transparency.

Dynamic Projects:

• Work on diverse challenges across client engagements, from large-scale hardware refresh coordination to software entitlement reconciliation and telecom contract rationalization.
• Gain exposure to different industries, procurement models, and IT operating frameworks, enhancing your versatility and market value.

Turbo-Charged Learning and Development:

• Benefit from Keystone Solutions’ consultant community, knowledge-sharing sessions, and mentoring focused on procurement excellence, IT asset management, and ITIL practices.
• Access support for professional development, including guidance on certifications like ITIL and training on platforms such as SAP, Coupa, Omnitracker, Excel, and Power BI.

Ambition Skyrocketing within a Consultancy Framework:

• Accelerate your career through varied client engagements, stepping into broader responsibilities like vendor governance, license management strategy, and telecom cost optimization programs.
• Develop a recognized consultant profile that blends operational rigor with analytical reporting, delivering measurable savings and compliance improvements for clients.

Keystone Solutions’ Values in a Consultancy Context:

• Ownership: We take responsibility for outcomes, from accurate PO processing to clean asset data and timely invoice handling.
• Craftsmanship: We care about precision in inventories, CMDB entries, and financial tracking, ensuring auditability and transparency.
• Curiosity: We proactively seek optimization opportunities in licenses and telecom subscriptions, questioning the status quo to find savings.
• Collaboration: We partner with client Procurement, IT, Finance, and suppliers to align actions, remove blockers, and deliver on time.
• Trust: As a K-Stone, you represent Keystone’s standards on every client project, building trust through consistent, high-quality delivery.