Strategic Secretariat & Records Coordinator

Wlgroup; Brussel; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Wlgroup in Belgium seeks a meticulous Secretariat professional to support a defence governance structure. You will organize meetings, record discussions, and ensure documents and minutes are accurate and auditable, while keeping information portals current and well-structured.

You will work with senior stakeholders across military and civilian elements, handling confidential guidance, policy and doctrine materials, and coordinating conference logistics for secure participation and timely actions.

Qualifications

• Strong written and verbal communication with clients, staff and management.
• Meticulous document review and error checking to ensure accuracy.
• Experience in an international environment with military and civilian elements.

Responsabilités

• Managing and maintaining information portals: content currency, taxonomy, metadata standards, lifecycle of articles and multimedia.
• Providing full document management for doctrine, policy, technical, security and process documents and related formal communications.
• Recording meeting discussions, organising capture, and delivering polished minutes for the chair.

Connaissances

Verbal and written communication

Meticulousness

Organisational skills

Multitasking

ITIL awareness

Adaptability under pressure

MS Office proficiency

SharePoint familiarity

Formation

Higher vocational training in a relevant discipline

Secondary qualification with six years of related experience

Outils

Word

Excel

PowerPoint

Outlook

SharePoint

Description du poste

Wlgroup in Belgium seeks a meticulous Secretariat professional to support a defence governance structure. You will organize meetings, record discussions, and ensure documents and minutes are accurate and auditable, while keeping information portals current and well-structured.

You will work with senior stakeholders across military and civilian elements, handling confidential guidance, policy and doctrine materials, and coordinating conference logistics for secure participation and timely actions.