Global Legal Assistant - Lawyer Support & Admin

Calculatrice; Paliseul; Sur place; EUR 36 000 - 48 000; Plein temps

Résumé du poste

Arendt & Medernach is recruiting a Lawyer Assistant to support our international team. You will schedule meetings, coordinate client portfolios, and manage communications and document filing across multiple time zones. The role requires discretion, strong organisation, and proficiency in MS Office.

You will work within a multilingual environment and liaise with KYC and risk teams to ensure compliance and accurate billing data. A strong team player mindset and autonomy are essential.

Qualifications

• At least 2 years' experience as an administrative or personal assistant.
• Fluent in French and English; German and Luxembourgish are a plus.
• Highly organised, discreet with confidential information.
• Able to work autonomously under tight deadlines and prioritise effectively.

Responsabilités

• Schedule meetings across multiple time zones and organise meetings, venues and documents.
• Coordinate all administrative tasks for client portfolios from opening to closing.
• Manage internal and external communications related to client portfolios.
• Maintain daily records and filing (electronic and hard copy) per conventions.
• Ensure portfolios comply with firm rules; liaise with KYC and risk teams as needed.
• Update CRM data accurately and regularly.
• Handle basic correspondence between lawyers, bailiffs, courts and experts.
• Ensure billing system data matches client instructions and billing specifics.
• File documents in line with conventions in the dedicated software and with public authorities.

Connaissances

Administrative experience

Multilingual environment

Team player

MS Office proficiency

Copilot familiarity

Outils

MS Office

Copilot

Description du poste

Arendt & Medernach is recruiting a Lawyer Assistant to support our international team. You will schedule meetings, coordinate client portfolios, and manage communications and document filing across multiple time zones. The role requires discretion, strong organisation, and proficiency in MS Office.

You will work within a multilingual environment and liaise with KYC and risk teams to ensure compliance and accurate billing data. A strong team player mindset and autonomy are essential.