Lawyer Assistant

Calculatrice; Paliseul; Sur place; EUR 36 000 - 48 000; Plein temps

Résumé du poste

Arendt & Medernach is recruiting a Lawyer Assistant to support our international team. You will schedule meetings, coordinate client portfolios, and manage communications and document filing across multiple time zones. The role requires discretion, strong organisation, and proficiency in MS Office.

You will work within a multilingual environment and liaise with KYC and risk teams to ensure compliance and accurate billing data. A strong team player mindset and autonomy are essential.

Qualifications

• At least 2 years' experience as an administrative or personal assistant.
• Fluent in French and English; German and Luxembourgish are a plus.
• Highly organised, discreet with confidential information.
• Able to work autonomously under tight deadlines and prioritise effectively.

Responsabilités

• Schedule meetings across multiple time zones and organise meetings, venues and documents.
• Coordinate all administrative tasks for client portfolios from opening to closing.
• Manage internal and external communications related to client portfolios.
• Maintain daily records and filing (electronic and hard copy) per conventions.
• Ensure portfolios comply with firm rules; liaise with KYC and risk teams as needed.
• Update CRM data accurately and regularly.
• Handle basic correspondence between lawyers, bailiffs, courts and experts.
• Ensure billing system data matches client instructions and billing specifics.
• File documents in line with conventions in the dedicated software and with public authorities.

Connaissances

Administrative experience

Multilingual environment

Team player

MS Office proficiency

Copilot familiarity

Outils

MS Office

Copilot

Description du poste

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.
Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.
Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.
Given the ongoing development of our firm, we are currently recruiting:

Lawyer Assistant

Your role:

• Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external meetings, venue organisation and preparation of required documents; Taking meeting notes if applicable;
• Assisting with and coordinating all administrative tasks related to client portfolios. Maintaining and monitoring the entire life cycle of client files from opening to closing in scope of the value chain;
• Managing both internal and external communication (e-mails /phone calls) related to the client portfolios;
• Daily record keeping with electronic and hard copies and filing of documents in accordance with the applicable conventions;
• Ensuring that the allocated portfolios are in compliance with the firm’s rules and standards, liaise on a regular basis with the KYC, risk team for example;
• Updating our CRM database precisely on a regular basis;
• Handling of basic correspondence between lawyers, bailiffs, courts and experts;
• Ensuring that the files parameters and data in the billing system are correct, up-to-date and in line with the client's instructions and billing specificities;
• Filing of documents in compliance with the applicable conventions in the dedicated software, inter alia filing with public authorities.

Your profile:

• You have ideally at least 2 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment, possible experience in a law firm would be an asset;
• You have a perfect command of French and English (both spoken and written); German and Luxembourgish are considered as a strong asset.
• You are highly organised, rigorous, proactive and are able to handle confidential information with discretion;
• You are able to work autonomously and accurately with tight deadlines and know how to prioritise between conflicting demands;
• You have excellent interpersonal skills, a service-oriented mindset and consider yourself as a team player;
• You have an excellent command of MS Office (Word, Excel, PowerPoint, Outlook & Copilot).

Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.
We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.
Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).