Global Legal Assistant: Billing & Admin Support

Actiris; Brussel Hoofdstad; Hybride; EUR 40 000 - 48 000; Plein temps

Résumé du poste

Global Law Firm is seeking a Legal Assistant to support an international team in Brussels. The role emphasizes billing administration and document handling, with a small front-desk component.

You will work closely with another Legal Assistant to support senior lawyers across an antitrust practice in a fast-paced, global environment. The ideal candidate has prior law-firm experience, near-native English, and at least a basic command of French or Dutch.

Qualifications

• Previous experience as a Legal Assistant or Legal Secretary in a law firm is essential.
• Proven experience managing legal billing and invoicing processes.
• Strong administrative and organizational skills with exceptional attention to detail.
• Near-native level of English is mandatory.
• Good working knowledge of either French or Dutch (minimum B1 level).
• Able to support senior legal professionals in a demanding international environment.
• Proactive, resourceful, and discreet with confidential information.
• Team-oriented mindset with the ability to work closely in partnership with another Legal Assistant.

Responsabilités

• Manage complex billing processes and prepare client invoices with a high level of accuracy.
• Follow up on billing queries and liaise with lawyers and finance teams when needed.
• Prepare, format, proofread, and finalize legal documents, presentations, and correspondence.
• Manage agendas, schedule meetings, and coordinate appointments.
• Organize travel arrangements and business itineraries.
• Handle document management and maintain electronic filing systems.
• Open new client matters and support conflict check processes.
• Monitor deadlines and assist lawyers with day-to-day administrative requirements.
• Provide support to a Partner, two Counsel, and several Associates within the Antitrust practice.

Connaissances

Legal administration

Billing & invoicing

Document management

Scheduling & calendar management

Communication / client liaison

Confidentiality

English proficiency

French or Dutch (B1)

Description du poste

Global Law Firm is seeking a Legal Assistant to support an international team in Brussels. The role emphasizes billing administration and document handling, with a small front-desk component.

You will work closely with another Legal Assistant to support senior lawyers across an antitrust practice in a fast-paced, global environment. The ideal candidate has prior law-firm experience, near-native English, and at least a basic command of French or Dutch.