Algemene Ondersteuning in Boekhouding / Commerciële dienst

Barry Callebaut Group; Malle; On-site; EUR 35,000 - 50,000; Full time

Job summary

Barry Callebaut Group in Antwerpen, Malle is looking for a General Sales Support professional. In this combined role, you will work closely with the Commercial and Finance Directors, supporting various administrative and financial tasks including invoicing and export documentation.

The ideal candidate should possess a Bachelor degree or equivalent experience, be fluent in Dutch and have strong English skills. This position requires good knowledge of accounting and logistics systems, advanced Microsoft Word and Excel skills, and a proactive, detail-oriented attitude.

Qualifications

• Bachelor degree required or equal by experience.
• Fluent in Dutch with strong English skills; additional languages are an asset.
• Good knowledge of accounting and logistics/export systems.
• Advanced skills in Microsoft Word and Excel.
• Strong communication and interpersonal skills.

Responsibilities

• Invoicing and export documentation preparation.
• Managing customer and supplier contracts.
• Verifying incoming and outgoing invoices.
• Maintaining price lists and monitoring stock.
• Accounts receivable support and credit management.

Skills

Fluent in Dutch

Strong English skills

Accounting knowledge

Logistics/export systems knowledge

Advanced skills in Microsoft Word

Advanced skills in Excel

Strong communication skills

Detail-oriented

Proactive problem-solver

Education

Bachelor degree or equivalent experience

Job description

About The Role

A combined role working with the Commercial Director and the Finance Director, the General Sales support and Accounting & Export Support, will be the righthand in supporting end-to-end administrative and financial tasks.

Key Responsibilities

• Invoicing
• Export documentation and container management for customers.
• Preparing and coordinating export documents (L/C, EXA, certificates, CMRs).
• Managing customer and supplier contracts.
• Verifying incoming and outgoing invoices.
• Maintaining price lists.
• Monitoring stock and orders.
• Ensuring timely delivery for key customers.
• Accounts receivable support, credit management audit support.
• Mandatory declarations.
• Coordination with planning, warehouse, production, and commercial teams.
• General administrative duties such as post handling, ordering seals and trackers.
• Supporting HR/prevention-related processes.

About You

• Bachelor degree required or equal by experience.
• Fluent in Dutch with strong English skills; additional languages are an asset.
• Good knowledge of accounting and logistics/export systems, with the ability to learn new software quickly.
• Advanced skills in Microsoft Word and Excel.
• Strong communication and interpersonal skills with international customers and suppliers.
• Accurate, detail-oriented, and able to work efficiently under pressure.
• Proactive problem-solver with strong decision-making and organizational skills.
• Assertive, responsible, and confident while maintaining a professional and customer-friendly approach.
• Team player who can also work independently and collaborate effectively across departments.

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.