Freelance Paralegal Corporate Housekeeping

Jobat; Brussel; Sur place; EUR 52 000 - 78 000; Plein temps

Résumé du poste

Jobat in Belgium is recruiting for a Corporate Governance & Corporate Housekeeping role within its European organization. You will own governance processes, organize Board meetings every 6 weeks, coordinate Executive Committee meetings weekly, and maintain corporate records.

You will also support the Legal Department on documentation related to investments, guarantees, and partnerships with European institutions, ensuring filing and archiving compliance and acting as a central liaison with

Qualifications

• Experience in governance or corporate administration.
• Strong organizational skills and attention to detail.
• Ability to coordinate multi-stakeholder meetings.

Responsabilités

• Organizing and coordinating Board of Directors meetings (every 6 weeks).
• Preparing and coordinating Executive Committee meetings (weekly).
• Managing Operational Committee meetings (every two weeks).
• Supporting HR Committee and Audit Committee meetings.
• Preparing agendas, meeting documentation, resolutions and minutes.
• Maintaining and updating corporate records and governance documentation.
• Coordinating the appointment, registration and administration of Board members.
• Monitoring compliance with Belgian corporate legal obligations.
• Supporting amendments to the Articles of Association and corporate documentation.
• Ensuring proper follow-up of corporate decisions and governance actions.
• Monitoring signing authorities, delegation rules and decision-making processes.
• Assisting with the contractual documentation related to direct investment activities.
• Supporting legal documentation linked to guarantee products and partnerships with European institutions.
• Maintaining and improving legal knowledge management systems and databases.
• Coordinating legal documentation and ensuring proper filing and archiving.
• Acting as a central point of coordination between the Legal Department and internal stakeholders.

Connaissances

Governance

Board coordination

Legal documentation

Project coordination

Description du poste

Our client is an European organization.

Jobomschrijving

Corporate Governance & Corporate Housekeeping (Main Priority)

You will take ownership of the governance and corporate administration processes, including:

• Organizing and coordinating Board of Directors meetings (every 6 weeks)
• Preparing and coordinating Executive Committee meetings (weekly)
• Managing Operational Committee meetings (every two weeks)
• Supporting HR Committee and Audit Committee meetings
• Preparing agendas, meeting documentation, resolutions and minutes
• Maintaining and updating corporate records and governance documentation
• Coordinating the appointment, registration and administration of Board members
• Monitoring compliance with Belgian corporate legal obligations
• Supporting amendments to the Articles of Association and corporate documentation
• Ensuring proper follow-up of corporate decisions and governance actions
• Monitoring signing authorities, delegation rules and decision-making processes

Legal Department Support

You will support the legal team in a broad range of legal and administrative matters, including:

• Assisting with the contractual documentation related to direct investment activities
• Supporting legal documentation linked to guarantee products and partnerships with European institutions
• Maintaining and improving legal knowledge management systems and databases
• Coordinating legal documentation and ensuring proper filing and archiving
• Acting as a central point of coordination between the Legal Department and internal stakeholders