Freelance Bid Manager

Michael Page; Namen; On-site; EUR 645,750 - 1,107,000; Part time

Job summary

Michael Page Belgium is op zoek naar een Freelance Bid Manager. Je onderhoudt een actueel overzicht van lopende tenderkansen en beheert een gestructureerde bid tracking-systeem.

Je coördineert bidactiviteiten met Area Sales Managers en interne bijdragers, houdt voortgang bij en bewaakt deadlines. Je verzorgt content, referenties en certificeringen, en levert scherpe bid-documenten op maat van klantvereisten.

Qualifications

• Aantoonbare ervaring in bid- en tenderbeheer
• Verfijnde schrijf- en redigeervaardigheden voor proposities
• Ervaring met CRM-systemen en bid management tools

Responsibilities

• Beheer een geconsolideerde en actuele markdown van lopende tenderkansen (RFIs/RFQs/RFPs).
• Ontwikkel en beheer een gestructureerd bid tracking-systeem en bewaak deadlines en milestones.
• Zorg voor zichtbaarheid van de pijplijn en verslaggeving voor stakeholders.
• Identificeer en til risico's tijdig naar Area Sales Managers en Head of Sales.
• Werk samen met Area Sales Managers bij elke tenderrespons.
• Coördineer bidactiviteiten en verdeel taken intern.
• Beheer communicatie tussen belanghebbenden in het voorstelproces.
• Volg voortgang en volg ontbrekende bijdragen op, en bewaak deadlines.

Skills

Bid management

Proposal writing

Stakeholder coordination

Deadline management

CRM usage

MS Office

Attention to detail

Tools

CRM tools

Microsoft Office

Bid management tools

Job description

Wat:

Frequentie: Dagelijks Wekelijks

Our client is an engineering company based in Namur Belgium

Freelance Bid Manager

• Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units.
• Develop and manage a structured bid tracking system (CRM or dedicated tool) to monitor:
  • Opportunity status
  • Submission deadlines
  • Key milestones
  • Responsibilities and deliverables
• Ensure pipeline visibility and reporting for relevant stakeholders.
• Proactively identify and elevate risks related to bid timelines or deliverables to Area Sales Managers and the Head of Sales.

Bid Coordination & Planning

• Collaborate closely with Area Sales Managers during the preparation of each tender response.
• Coordinate bid activities and allocate tasks among internal contributors.
• Manage communication and information flow between stakeholders involved in the proposal process.
• Monitor progress against agreed schedules and actively follow up on outstanding contributions.
• Ensure adherence to submission deadlines and internal governance requirements.

Proposal Development & Content Management

• Draft and manage common, corporate, and cross-functional proposal sections, including:
  • Company presentations
  • References and case studies
  • Qualifications and certifications
  • Compliance documentation
• Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications.
• Ensure consistency, quality, and professionalism across all bid documents.
• Maintain and continuously improve the bid knowledge library, including:
  • Templates
  • Standard responses
  • Project references
  • CVs
  • Certifications
  • Supporting documentation

Commercial Support

• Support commercial presentations and bid defense meetings when required.
• Assist sales teams in preparing customer-facing proposal materials.
• Contribute to improving bid processes, methodologies, and best practices.
• Conduct ongoing monitoring of tender opportunities and procurement platforms.
• Support bid qualification activities by gathering and organizing relevant information.
• Monitor market developments and customer requirements to enhance proposal competitiveness.
• Provide insights and recommendations to improve future bidding strategies.

Profiel

Experience

• Proven experience in bid management, proposal management, tender coordination, or a similar commercial support role.
• Experience managing public and/or private sector tenders.
• Demonstrated ability to coordinate multiple deadlines and stakeholders simultaneously.
• Experience working in a fast-paced, deadline-driven environment.
• Strong proposal writing, editing, and document management skills.
• Experience with CRM systems and bid management tools.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent document formatting and presentation capabilities.