Freelance Bid Manager

Jobat; Namen; On-site; EUR 50,000 - 75,000; Full time

Job summary

Namur-based engineering client seeks a Bid Pipeline Manager to oversee tender opportunities across units, ensuring a clear, up-to-date overview and robust reporting for stakeholders.

Responsibilities include coordinating bid activities, maintaining content libraries, and collaborating with Area Sales Managers to meet deadlines, improve processes, and enhance bid quality.

Qualifications

• Experience coordinating large bid responses and cross-functional teams.
• Ability to structure and manage complex proposal content.
• Familiarity with tender processes (RFIs/RFQs/RFPs).
• Strong attention to deadlines and governance requirements.

Responsibilities

• Maintain a consolidated, up-to-date overview of all tender opportunities.
• Develop and manage a structured bid tracking system to monitor status, deadlines, milestones, responsibilities.
• Ensure pipeline visibility and reporting for stakeholders.

Skills

Bid management

CRM usage

Stakeholder communication

Project coordination

Content development

Market intelligence

Education

Bachelor's degree in Business/Engineering

Tools

CRM software

Microsoft Office

Job description

Jobomschrijving

Our client is an engineering company based in Namur Belgium.

Bid Pipeline Management & Monitoring

• Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units.
• Develop and manage a structured bid tracking system (CRM or dedicated tool) to monitor:
  • Opportunity status
  • Submission deadlines
  • Key milestones
  • Responsibilities and deliverables
• Ensure pipeline visibility and reporting for relevant stakeholders.
• Proactively identify and escalated risks related to bid timelines or deliverables to Area Sales Managers and the Head of Sales.

Bid Coordination & Planning

• Collaborate closely with Area Sales Managers during the preparation of each tender response.
• Coordinate bid activities and allocate tasks among internal contributors.
• Manage communication and information flow between stakeholders involved in the proposal process.
• Monitor progress against agreed schedules and actively follow up on outstanding contributions.
• Ensure adherence to submission deadlines and internal governance requirements.

Proposal Development & Content Management

• Draft and manage common, corporate, and cross-functional proposal sections, including:
  • Company presentations
  • References and case studies
  • Qualifications and certifications
  • Compliance documentation
• Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications.
• Ensure consistency, quality, and professionalism across all bid documents.
• Maintain and continuously improve the bid knowledge library, including:
  • Templates
  • Standard responses
  • Project references
  • CVs
  • Certifications
  • Supporting documentation

Commercial Support

• Support commercial presentations and bid defense meetings when required.
• Assist sales teams in preparing customer-facing proposal materials.
• Contribute to improving bid processes, methodologies, and best practices.

Market Intelligence & Qualification

• Conduct ongoing monitoring of tender opportunities and procurement platforms.
• Support bid qualification activities by gathering and organizing relevant information.
• Monitor market developments and customer requirements to enhance proposal competitiveness.
• Provide insights and recommendations to improve future bidding strategies.