Forum Officer – EEF

Eurocities; Brussel Hoofdstad; On-site; EUR 27,900 - 31,248; Full time

Benefits offered by this job

Part-time teleworking

Job summary

Eurocities is seeking a Forum officer to coordinate the Environment Forum’s work with members and to organise the annual meeting in Guimaraes, Portugal (3-7 November). The role requires coordinating with the Forum Steering Committee and ensuring collaboration with the Environment team on policy and project activities.

You will contribute to climate/environment priorities, maintain relations with EU institutions, and support bi-weekly newsletter and member communications.

Qualifications

• At least two years of work experience coordinating a group of stakeholders, partners, or members.
• Relevant work experience in policy advocacy at EU level and/or EU project implementation.
• Experience organizing events, meetings, workshops, or capacity-building activities.

Responsibilities

• Coordinate the Environment Forum annual meeting and related activities (content/form, dates, venue).
• Collaborate with Forum Chair/Vice-Chair to implement the work programme and coordinate with the Environment Forum team.
• Support organization of working group meetings (agenda, presentations, follow-up).
• Facilitate member engagement and communicate with members using internal channels.

Skills

Event coordination

Policy advocacy

Stakeholder coordination

English communication

EU policy knowledge

Education

Master’s degree in environmental studies or related field

Job description

Eurocities, the network of major European cities, is recruiting a forum officer to coordinate the work with members in the Eurocities Environment Forum and organise the annual event. This year, it will take place in Guimaraes, Portugal, from 3 to 7 November.

The candidate ideally would start at the earliest convenience, and by 1 September at the latest.

Organisation

Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work.

We help people thrive in a friendly, open, and healthy environment while promoting a work/life balance.

About the Eurocities EEF Forum

The Eurocities Environment Forum brings together over 150 cities to work jointly on major environmental and climate challenges such as climate neutrality, air quality, green areas and biodiversity, noise, waste, circular economy, adaptation, and climate transitions overall. The Eurocities’ Environment Forum helps cities defend their interests at European level, and offers exchanges of experience, know-how and transfer of innovative solutions among cities.

Responsibilities

As Forum officer, you will be responsible for working in close collaboration with the Eurocities Environment Forum members, with the Environment Forum Steering Committee (bringing together chairs and vice chairs of forum and working groups), and for organising the annual forum meeting, taking place once a year, while coordinating the forum’s services and activities with the rest of the
Environment team.

You will be a strategic liaison between the Eurocities environment team and members of the Environment forum. In addition, you will contribute to the organisation’s policy, advocacy and project activities on environmental and climate priorities, covering different urban challenges such as climate neutrality, air quality, biodiversity, resource efficiency, adaptation, and environmental justice in cities.

You will work under the supervision of the co-Head of the team. In this role, you will:

1) Coordinate the Environment Forum annual meeting and its related activities by:

• Coordinating the organisation, in terms of content and format, of the annual forum meeting (the next one will take place in Guimaraes on 3-7 November)
• Collaborating with the Forum Chair and Vice-Chair to implement the forum’s work programme
• Coordinating the forum’s activities with the entire Environment Forum team
• Support the organisation of working group meetings, in cooperation with the policy advisors (agenda setting, joining the meetings, collecting presentations, sharing the follow up)
• Facilitating members’ engagement across the forum, including effective communication with members using internal channels and communication tools
• Proactively coordinating and engaging with the Forum Steering Committee
• Keeping forum members informed about EU policy developments, and about the forum’s activities, achievements and opportunities
• Communicating with EU institutions and other stakeholders about the forum’s activities and achievements when relevant
• Coordinating the bi-weekly newsletter by collecting relevant inputs from the Environment Team colleagues.

2) Contribute to policy and project activities by:

• Providing policy support to Eurocities working groups on defined environmental and climate priorities
• Cooperating with colleagues in the Environment Forum team to ensure synergies and cross-cutting work
• Contributing expertise and strategic insight to Eurocities’ environmental and climate policy work

Profile

You are an experienced professional who is full of initiative, self-driven, curious, creative, flexible, and results-oriented.

• The skills and experience to do this job successfully include*:
  • At least two years of work experience, which includes: professional experience in coordinating a group of stakeholders, partners, or members
  • relevant work experience in policy advocacy at EU level and/or EU project
    implementation
  • organising events, meetings, workshops, or capacity-building activities
• A master’s degree or equivalent in environmental studies, climate policy, urban development, EU studies, public policy, social sciences, or related fields
• A good understanding of the EU institutions, decision-making processes, and funding instruments
• Excellent organisational and coordination skills
• Good knowledge of EU policies and programmes related to climate, environment, biodiversity, adaptation, air quality, resource efficiency, circular economy
• Good research and analytical skills, including the ability to collect, analyse, and present information in a concise way
• Strong interpersonal and networking skills for an international environment
• Excellent oral and written communication skills in English

You are:

• A dynamic team player who also takes full responsibility for delivering results on your own work
• Agile in a changing environment, with the ability to juggle competing deadlines
• A self-starter, driven by the motivation to deliver outcomes for cities and citizens

Assets:

• Coordinating networks or members in a membership-based association
• Experience of working with cities, either in a city administration or through a network
• Knowledge of urban policies and cities in general, including the role of cities in the EU

(*) We are looking for candidates who fulfil most of these criteria, but do not hesitate to apply if you think that you could be a good fit for the position.

We offer

• A full-time position as employee, under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address)
• A fixed-term contract until 31/12/2026
• 2.500 € – 2.800 € monthly gross salary, according to profile and experience
• Part-time teleworking

How to apply

Applicants are requested to send:

• a letter of motivation, explicitly describing point by point their relevant experience and linking it to the requirements for the position, in one page maximum, with replies to the following questions in ~200 words:
  • What affinity do you have with the domain of urban policies for climate and environment and which aspects excite you the most?
  • What is your experience in working with membership-based organisations, and/or with cities or local actors in particular? (tasks, responsibilities, etc.)
  • Which key skills and strengths would you bring to the Eurocities environment team, and which areas are you most interested in developing through this role?

• a CV with at least two referees (including your current or last employer)
by COB 28 June 2026 to: Patricia de Wouters, People & Operations Director, at [e-mail]. Please send the documents in PDF format and mention ‘EEF forum officer’ in the subject line.

Interviews will be held in person in Brussels or online between 22 and 24 July 2026.

We are aware that you might use AI when applying for this position. It’s acceptable to use AI to brainstorm, structure your ideas or edit your language. However, be aware that while AI is one of the tools we use in Eurocities, the main tool we need for the work here is our minds and experience: This is a content-based position, and one that AI cannot do for you. Please note this during the process to avoid any disappointment for either side later on. We want to use this interview to get to know you and your ideas, not what ChatGPT thinks the best answers are.

Only shortlisted candidates will be contacted for an interview. CVs and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.