Finance Assistant (Deadline: 10 September)

Eastern Partnership Civil Society Forum; Brussel Hoofdstad; Hybride; EUR 28 000 - 38 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Teleworking allowance

Public transport reimbursement

Professional training

Extra-legal holidays

Résumé du poste

The Eastern Partnership Civil Society Forum (EaP CSF) is seeking a Finance Assistant to support the Finance Department in day-to-day operations from our Brussels, Belgium office. The successful candidate will report to the Chief Financial Officer and ensure adherence to policies, donor requirements, and proper budget coding.

Responsibilities include processing transactions, preparing payment requests, maintaining filing systems, drafting contract templates, and assisting with audits and monthly

Qualifications

• Bachelor’s degree in Business, Accounting or related field.
• 2 years’ experience in a financial role, preferably NGO or accounting sector.
• Knowledge of financial systems and procedures.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite.
• Excellent English, good French is a plus.
• Willingness to travel within EU and EaP countries.
• Legal to work in Belgium.

Responsabilités

• Process day-to-day financial transactions including invoices, purchase orders, and expense reimbursements.
• Check bills and invoices for accuracy and proper coding.
• Prepare payment requests and expense reports for CFO verification.
• Maintain organized financial filing system.
• Assist with drafting contracts and vendor invoices.
• Prepare monthly submissions to the accountant for bookkeeping.
• Support with petty cash and per-diem payments for events.
• Provide financial information to other team members as needed.

Connaissances

Financial processes

MS Office

English

French (asset)

Teamwork

Communication

Multicultural environment

Travel readiness

Formation

Bachelor’s degree in Business or Accounting

Outils

Microsoft Office Suite

Description du poste

Contract :CDD with possibility of extension

Starting date :as soon as possible

Deadline for submissions :10 September 2026,applications are reviewed on a rollingbasis,so we invite you to apply early.

About the organisation

The Eastern Partnership Civil Society Forum (EaP CSF) is a unique multi-layered regional civil society platform aimed at promoting European integration, facilitating reforms and democratic transformations in the six Eastern Partnership countries – Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. Serving as the civil society and people-to-people dimension of the Eastern Partnership, the EaP CSF strives to strengthen civil society in the region, boost pluralism in public discourse and policy making by promoting participatory democracy and fundamental freedoms. The EaP CSF is a non-partisan bona fide non-governmental organisation.

Description of the position

The Secretariat of the Eastern Partnership Civil Society Forum (EaP CSF) is looking for a Finance Assistant who will report to the Chief Financial Officer. The selected candidate will be tasked with a ssisting the Finance Department to ensure the smooth running of the day-to-day financial activities of the organisation, in accordance with established policies and procedures. The role will be based in Brussels, Belgium.

Duties and Responsibilities

• Process all day-to-day financial transactions, including invoices, purchase orders, expense reimbursements of the Secretariat and its staff.
• Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded and that policies and guidelines including specific grant/donor requirements are followed.
• Review & prepare all payment requests and expense reports for the accuracy and completeness before verification by the Chief Financial Officer.
• Maintain the financial filling system in an organized, complete and efficient manner.
• Support with drafting template contracts, check proofs of delivery.
• Assist with preparation of consultancy/ vendor invoices.
• Prepare monthly submissions to the accountant for bookkeeping.
• Support the Chief Financial Officer in preparation of any financial documents.
• Managing petty cash.
• Support with per-diem payments and reimbursements for participants to EaP CSF events.
• Support with preparation of documents for the audits.
• Support the Membership and Governance Manager and Grants & Advocacy Officer in checking financial reports related to FSTPs.
• Work closely with other team members including Event Officer to provide support and financial information as needed for performing various tasks and activities of the Forum.
• Perform any other duties that may be assigned or required.

Qualifications

• Bachelor’s degree in Business, Accounting, or any relevant field. Specialized academic certificates or training certificates will be considered as an added advantage.
• 2 years’ experience in the field of financial role preferably in the NGO or accounting sector.
• Knowledge of financial systems and procedures.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite.
• Good team player with excellent communication and interpersonal skills who thrives in a multi-cultural environment.
• Excellent oral and written communication skills in English.
• Good oral and written communication skills in French are considered an asset.
• Ability and willingness to travel in EU and EaP countries as required
• Holding the legal permission to work in Belgium (the Secretariat is not in the position to assist with obtaining the permission to work in Belgium)

What we offer

• An interesting and varied role in a well-established civil society organisation;
• Being part of a small, friendly, dynamic and international team in the heart of the Brussels EU district;
• CDD fixed-term employment contract with possibility of extension;
• Attractive remuneration and competitive fringe benefits (meal vouchers, representation and teleworking allowance, reimbursement of public transport costs, professional training, extra-legal holidays during summer and between Christmas and New Year).

Applications will be reviewed on a rolling basis.