Finance & Operations Coordinator

Tomorrowland; Antwerpen; Sur place; EUR 42 000 - 56 000; Plein temps

Résumé du poste

Tomorrowland is seeking a Finance & Operations Coordinator to support financial and operational processes in our growing product division.

You will handle bookkeeping, supplier management, and maintain accurate records to ensure smooth production cycles and efficient operations across channels.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• 2-3 years of experience in an administrative or finance support role, preferably in fashion/lifestyle/consumer goods.

Responsabilités

• Execute day-to-day bookkeeping tasks and pre-payments.
• Assist with budget/forecast updates and filing systems.
• Prepare data for weekly/monthly operational reports.
• Organize invoices, contracts, and financial documents for checks.
• Support production and sales teams with admin queries.

Connaissances

Data analysis

Attention to detail

English comms

Dutch helpful

Formation

Bachelor's degree in Finance/Accounting

2-3 years admin/finance support

Outils

MS Office/Excel

ERP/Accounting software

Description du poste

Tomorrowland Products designs, develops, and produces a unique range of premium fashion and lifestyle items inspired by the creative world of Tomorrowland. From concept and design to production and distribution, every step of the process reflects our passion for quality, innovation, and storytelling. We are currently looking for a Finance & Operations Coordinator to join our team. This role is ideal for someone who enjoys working in a dynamic, design-driven industry and who wants to contribute to the financial and operational backbone of our growing product division.

As Finance & Operations Coordinator, you will support both the financial and operational processes. You will assist with bookkeeping and supplier management, ensure smooth documentation and follow-up throughout the production cycle, and help maintain accurate records that keep our creative operations running efficiently.

RESPONSIBILITIES

• Execute day-to-day bookkeeping tasks and weekly pre-payments, including processing invoices, managing purchase orders, and reconciling expenses.
• Assist the Finance team by updating budget/forecast sheets and maintaining a structured digital filing system for all financial documents.
• Help compile data for weekly and monthly operational reports to support management reviews.
• Ensure all necessary invoices, contracts, and documents are neatly organized and ready for internal/external checks.
• Handle correspondence regarding invoices and assist with general office administration tasks.

Production, Inventory & Sales Operations

• Maintain accurate digital records for supplier contracts, cost sheets, and production documentation.
• Track and monitor production timelines and financial milestones from initial development through to final delivery.
• Monitor inventory movements and stock levels, analyzing data to highlight potential risks (e.g., overstock, stockouts) and opportunities (e.g., fast-moving items).
• Maintain and distribute regular reports to track sales performance across different channels (e.g., e-commerce, wholesale, retail) and special events.
• Act as the first point of contact for administrative questions from the production and sales teams.

MUST-HAVES

Education & Experience

• Bachelor's degree or equivalent in Finance, Accounting, Business Administration, or a related field.
• 2-3 years of experience in an administrative or finance support role, ideally within the fashion, lifestyle, or consumer goods industry.

Technical Skills

• Strong proficiency in MS Office, with advanced Excel skills (e.g., PivotTables, advanced formulas, charts) for data analysis and reporting.
• Ability to process data sheets and consolidate information into clear, usable overviews.
• Experience with accounting software or ERP systems is highly desirable.
• Meticulous attention to detail and a commitment to maintaining a high degree of accuracy in all tasks.
• Excellent organizational and time-management skills, with the ability to prioritize effectively in a dynamic environment.
• A proactive and analytical mindset - you don't just process data, you use it to spot trends, risks, and opportunities.
• Strong communication skills in English, both written and verbal. Proficiency in Dutch is a valuable asset.
• A collaborative, hands-on approach and a flexible attitude, thriving in a creative and fast-paced setting.

WE OFFER

• A dynamic work environment within a creative and internationally recognized brand.
• The opportunity to contribute to a growing product division with ambitious projects.
• A role that combines autonomy with teamwork in a supportive and collaborative setting.