Executive Assistant to CEO - NGO

Michael Page; Brussel Hoofdstad; On-site; EUR 52,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Close collaboration with CEO

Collaborative environment

Flexible autonomous role

Professional development opportunities

Impactful work in social change

Job summary

Michael Page is seeking an Executive Assistant to support the CEO of a respected non-profit organisation. You will manage the CEO's diary, inbox, travel, and day-to-day priorities while coordinating complex schedules with senior leadership.

You will prepare briefing notes, minutes, and background information for external meetings, and act as a discreet point of contact with internal and external stakeholders. A proactive, service-oriented mindset is essential.

Qualifications

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Exceptional organisational and prioritisation skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong interpersonal and service-oriented mindset.
• Discretion and professionalism with confidential information.
• Advanced proficiency in Microsoft 365 or Google Workspace.
• Proactive, resilient and solution-oriented approach.
• Experience supporting Board meetings or governance is an asset.
• Non-profit, charity or public-sector exposure is a plus.

Responsibilities

• Manage the CEO's diary, inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes, meeting objectives and background information for external meetings.
• Ensure effective follow-up on commitments and action points.
• Organise Senior Leadership Team and Board meetings, including agendas, papers and logistics.
• Take accurate minutes and document decisions and actions clearly.
• Maintain action logs with deadlines and commitments.
• Support annual and quarterly planning cycles.
• Act as a key contact when the CEO is unavailable.
• Liaise with internal and external stakeholders professionally and discreetly.
• Coordinate expenses, filing, record keeping and ad hoc projects.
• Support events and organisational initiatives as required.

Skills

Executive support

Organisation

Prioritisation

Multitasking

Stakeholder communication

Written communication

Discretion

MS 365 / Google Workspace

Proactive mindset

Independent work

Governance support

Non-profit experience

Tools

Microsoft 365

Google Workspace

Job description

• working closely with the CEO and senior leadership
• a purpose-driven non-profit organisation

About Our Client

Our client is a respected non-profit organisation committed to creating a positive impact within society. Operating in a collaborative and mission-driven environment, the organisation works with a diverse range of stakeholders and values professionalism, integrity, and teamwork in everything it does.

Job Description

• Manage the CEO's diary, inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes, meeting objectives and background information for external meetings.
• Ensure effective follow-up on commitments and agreed actions.
• Organise Senior Leadership Team and Board meetings, including agendas, papers and logistics.
• Take accurate minutes and clearly document decisions and action points.
• Maintain and monitor action logs, ensuring deadlines and commitments are met.
• Support the coordination of annual and quarterly planning cycles.
• Act as a key point of contact when the CEO is unavailable.
• Liaise with internal and external stakeholders in a professional and discreet manner.
• Coordinate expenses, filing, record keeping and ad hoc administrative projects.
• Support occasional events and organisational initiatives as required.

The Successful Applicant

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Exceptional organisational and prioritisation skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong interpersonal skills with a service-oriented and collaborative mindset.
• Confidence in communicating with senior stakeholders and following up on commitments.
• Excellent written communication skills, including agendas, minutes, briefing notes and correspondence.
• High level of discretion and professionalism when handling confidential information.
• Advanced proficiency in Microsoft 365 or Google Workspace.
• Proactive, resilient and solution-oriented approach.
• Ability to anticipate needs and work independently.
• Experience supporting Board meetings or governance processes is an asset.
• Previous experience within a non-profit, charity, philanthropic or public-sector environment is a plus.

What's On Offer

• Competitive salary package aligned with your experience.
• Opportunity to work closely with an experienced CEO and leadership team.
• Collaborative and supportive working environment.
• Flexible and autonomous position with varied responsibilities.
• Opportunity to build strong relationships with senior stakeholders.
• Professional development and continuous learning opportunities.
• Dynamic role combining executive support, coordination and project management.
• The chance to make a tangible impact within an organisation dedicated to positive social change.