Executive Assistant, Public Policy Europe

TikTok; Brussel; Sur place; EUR 70 000 - 90 000; Plein temps

Résumé du poste

TikTok is seeking an exceptional Executive Assistant to the President of Europe based in Brussels. You will manage a fast-paced calendar, coordinate travel and expenses, and prepare briefing materials for high-level meetings in a global, cross-functional environment.

The role requires a proactive communicator with 7+ years supporting senior executives, fluency in French and English, and the ability to handle confidential information across time zones.

Qualifications

• Bachelor's degree or equivalent relevant work experience.
• 7+ years of senior executive support experience.
• Excellent written and verbal communications; ability to distill complex topics.
• Fluent in French and English.
• Proactive mindset to anticipate needs.
• Willing to work across timezones to support travel schedule.

Responsabilités

• Partner with the President of Europe to provide day-to-day operational support.
• Manage the President's calendar, meetings, travel, and expenses.
• Manage inbox and communications support for the President.
• Schedule department-wide and cross-functional leadership meetings; support off-sites.
• Assist in preparation and distribution of agendas and materials.
• Assist the Chief of Staff with team operations, governance, budget, and project management.
• Maintain confidentiality with sensitive information.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

French & English fluency

Formation

Bachelor's degree

Description du poste

Executive Assistant, Public Policy Europe

Location:

Brussels

Employment Type:

Regular

Job Code:

A03739A

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Responsibilities

The Government Relations and Public Policy team spans government affairs; policy and issue area expertise; risk mitigation and crisis management; and external outreach, coalition, and partnership-building. We strive to strengthen relationships with policymakers, think tanks, NGOs and other influential third parties; raise awareness among key stakeholders of the work we do to protect the safety, security and integrity of TikTok, as well as its cultural, economic and social impact; and provide insights into policy, regulation and political shifts to better enable the business to navigate the wider regulatory and political environment. We are seeking an exceptional executive support professional to work closely with the President of Europe and the wider Brussels-based government relations and public policy team. The successful candidate will thrive working in a fast-paced global business; be adept at managing a complex calendar and handling travel and expense responsibilities; be proficient in preparing key executive-level briefing materials; engage in project and task-oriented assignments; and provide additional support for wider budget and operational tasks. The ideal candidate will have an innate ability to cultivate strong inter-personal relationships across the business and collaborate seamlessly with cross-functional teams.

• - Partner with the President of Europe to provide day-to-day operational support.
• - Manage the President's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements and expenses. Exercise discretion in committing time, and determine priority of matters for attention as needed.
• - Manage inbox and oversee wider communications support for the President.
• - Schedule significant department-wide and cross-functional leadership meetings, and support the planning and execution of larger scale meetings, including team off-sites.
• - Assist in the preparation and distribution of agendas and related materials.
• - Assist the Chief of Staff in key activities and processes, including team operations and governance; budget; and project management.
• - Maintain the highest level of confidentiality and discretion with sensitive information.

Qualifications

Minimum Qualifications:

• - Bachelor's degree or equivalent relevant work experience in relevant fields.
• - Minimum 7+ years of prior experience in supporting a senior executive preferably at a global organization.
• - Excellent written and verbal communications skills, with the ability to distill complex topics into succinct information.
• - Fluent in French & English is required
• - Proactive mindset to anticipate needs before they arise.
• - Willing to work across timezones as needed to support President's travel schedule.

Preferred Qualifications:

• - High level understanding of European public policy environment and the work of a government relations and public policy team.

Job Information

About TikTok

TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.

Why Join Us

Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day.

We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.

Diversity & Inclusion

TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

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