Executive Assistant

Corilus; Machelen; Sur place; EUR 60 000 - 85 000; Plein temps

Résumé du poste

Corilus is seeking an Executive Assistant to support the CEO and the Executive Leadership Team across Belgium with a fast-moving, high-impact environment. The role covers 80% executive and administrative support and 20% facilities/office management, ensuring smooth operations across multiple locations.

Ideal candidates will manage complex calendars, coordinate international travel, and handle confidential information with discretion while liaising with internal teams and external partners to

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant to C-level executives in a fast-paced environment.
• Fluency in Dutch, French and English (spoken and written).
• Excellent judgement and business maturity; credible representation of CEO.

Responsabilités

• Manage complex and dynamic agendas for the CEO and top executives, coordinating internal and external stakeholders.
• Gatekeeper to the CEO; filter communications and prepare briefings with discretion.
• Coordinate domestic and international travel end-to-end, including visas and itineraries.
• Liaise with internal teams and external partners on behalf of the executive team; ensure follow-up.

Connaissances

Executive support

Stakeholder management

Discretion & confidentiality

Multilingual communication

Outils

Microsoft 365

AI productivity tools

Description du poste

About Corilus

Corilus is the leading provider of digital solutions for healthcare professionals in Belgium, with over 30 years of experience building software for doctors, pharmacists, nurses, and care coordinators. Today, we serve more than 70,000 healthcare professionals.

We are now at an inflection point. Following the acquisition of Sofia Dévelopement in France and backed by PSG and Rivean Capital, we are consolidating our portfolio into a unified, AI-native platform that will redefine clinical software across Belgium and France. We are looking for builders - people who see the gap between what healthcare software is today and what it could be, and who want to close it.

About The Role

The Executive Assistant is a trusted partner to the CEO, while providing coordination support to the wider Executive Leadership Team when required and managing a complex executive agenda while ensuring our offices run smoothly across multiple locations. This is a role for someone who thrives in a fast-moving environment, brings calm to chaos, and takes pride in getting things right. The role is split approximately 80% executive & administrative support and 20% facilities and office management.

Executive & Administrative Support - 80%

• Manage complex and dynamic agendas for the CEO and C-level executives, coordinating internal and external stakeholders, protecting focus time, and proactively resolving conflicts.
• Act as the CEO’s first point of contact, gatekeeper and trusted representative, prioritising requests, filtering communications, preparing briefings and handling correspondence with discretion.
• Coordinate domestic and international travel end-to-end, including flights, accommodation, transport, visas and detailed itineraries.
• Liaise with internal teams and external partners on behalf of the executive team, ensuring smooth communication and follow-up.
• Anticipate executive needs, identify bottlenecks and solve day-to-day issues autonomously, making appropriate decisions on behalf of the CEO when required.
• Coordinate leadership offsites, company events and other executive-level activities.
• Handle confidential and commercially sensitive information with absolute discretion.

Facilities & Office Management - 20%

• Ensure the smooth day-to-day operation of our Belgian offices, maintaining a professional, well‑organised working environment.
• Manage building management, suppliers and service providers, including procurement, vendor relationships and contracts.
• Coordinate office moves, workspace changes and small refurbishment projects, while ensuring health and safety requirements are met.
• Support new‑hire onboarding logistics, including workspace setup, access, equipment and meeting facilities.

Profile

• Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives in a fast-paced environment.
• Trilingual: Dutch, French, and English: fully fluent in all three, written and spoken.
• Excellent judgement and business maturity; able to represent the CEO with credibility and confidence.
• Exceptional organisational skills: you manage multiple shifting priorities without losing control of the detail.
• Discreet and trustworthy: you handle sensitive information with professionalism as a default, not an afterthought.
• Proactive and autonomous: you anticipate needs, flag issues early, and act without waiting to be asked.
• Strong communicator: confident representing leadership in interactions with internal teams and external stakeholders.
• Comfortable in environments of change and ambiguity - our pace, scale, and integration activity means no two weeks look the same.
• Highly proficient with Microsoft 365 and comfortable leveraging AI-powered productivity tools to improve executive effectiveness.
• Experience in a tech, SaaS, or PE-backed environment is a plus.

What we offer

• A unique opportunity to work alongside the CEO during an exciting phase of growth and transformation.
• Exposure to strategic decision-making, acquisitions, integrations and Board interactions.
• The chance to build one of the most impactful Executive Assistant roles in Belgian healthtech.
• An environment that moves fast and rewards ownership, initiative, and quality.
• Active involvement at pivotal moments: growth, integration, and value creation.
• A competitive salary package with benefits.
• Offices across Belgium with flexibility across locations.