Events Coordinator

Peoplebank; Brussel; Sur place; EUR 32 000 - 46 000; Plein temps

Résumé du poste

The Standard, Brussels is seeking an Event Coordinator to manage a wide range of events from inquiries to execution. You will work closely with clients and internal teams to ensure high standards of service across meetings, social functions, and group bookings.

With a focus on organization and communication, you will prepare proposals, assist with contracts, coordinate timelines and on-site logistics, and help promote hotel services to support revenue and guest satisfaction.

Qualifications

• Fluency in English and French required; Dutch is a plus.
• Basic knowledge of Microsoft Word and Excel, with willingness to improve through hands-on use.
• Good organizational skills and proactive attitude toward managing tasks and priorities.
• Desire to understand the Brussels hotel and events market and stay current with industry trends.
• Strong communication and interpersonal skills; ability to collaborate across departments.

Responsabilités

• Support planning and execution of events with the Events Manager and internal teams.
• Coordinate with Front Office, Housekeeping, Kitchen and Operations to ensure smooth event delivery.
• Assist with site inspections, client communications, and routine updates via email/phone.
• Prepare timelines, function sheets, floor plans, run-of-show documents, and internal communications.
• Maintain CRM records in Envision and support contract and invoicing tasks.

Connaissances

English fluency

French fluency

Dutch a plus

Outils

MS Word

Excel

Description du poste

Open since May 2025, The Standard, Brussels is the third property of the hotel brand in Europe.

Located in the city's northern district, The Standard, Brussels brings to Belgium the brand's philosophy, focused on design, culture and animation.

With 180 rooms (and 20 residences), this contemporary and brand new project offers many spaces designed to accommodate the emblematic day and night life of The Standard. A greenhouse on the ground floor invites guests and locals to discover the lobby lounge, restaurant and terrace. Upstairs, The Rooftop houses its own restaurant, bar and garden- a place that is set to become a must-see destination in the neighborhood. Throughout the building, additional public and private spaces are planned to host various events.

The Standard, Brussels welcomes a new generation of creative and dynamic customers, in perfect harmony with the spirit of the brand. In Brussels, the characteristic mix of The Standard- a hospitality that is at once playful, sophisticated and unexpected- will find its roots and resonance in the local culture.

The simple promise of The Standard is precisely that it has nothing standard.

Founded in 1999, the brand aims to push aesthetic boundaries and shake up conventions, while paying close attention to every detail, by getting involved in local communities, by offering a welcoming and inclusive environment for our teams and, of course, by guaranteeing our customers a simply unforgettable experience.

Job Purpose

The Event Coordinator is responsible for managing all types of events, including group bookings, meetings, social functions, and trips. This role involves handling the full event cycle-from initial inquiry and proposal to contract creation, conversion, planning, and execution. The coordinator works closely with clients and internal teams to ensure every event is delivered seamlessly and meets the highest standards of service.

Duties and Responsibilities

Event Coordination & Support

• Support the Events Manager in planning, organizing, and executing confirmed events, including logistics, timelines, client communication, and internal coordination.
• Independently coordinate smaller-scale events, such as photoshoots, marketing activations, afterworks, and private functions.
• Take on increased responsibility for selected larger events by supporting the Events Manager with client communication, contracting, logistics, and event execution.
• Act as a point of contact for clients regarding routine updates, site inspections, and general enquiries, escalating complex matters to the Events Manager when required.
• Support the Events Manager in preparing event timelines, function sheets, floor plans, run-of-show documents, and internal communications.
• Conduct site inspections and respond to prospective and existing event clients by email and telephone.
• Assist in developing creative event concepts and brand activations that enhance guest engagement and support revenue generation for The Standard.

Proposal & Contract Support

• Assist in handling incoming enquiries for group room bookings, meeting spaces, catering functions, afterworks, marketing activations, and F&B outlets.
• Assist in preparing and sending customized proposals based on client needs and event specifications.
• Support the conversion of enquiries into confirmed bookings by following up with clients and coordinating pricing discussions within established parameters.
• Assist with preparing client contracts and pro formas, and follow up on deposits, payments, and the final invoicing of events.
• Take responsibility for selected contracting and administrative tasks related to larger events, under the guidance of the Events Manager.
• Maintain organized records of proposals, contracts, and event documentation in the CRM system, Envision.

Event Planning & Execution

• Support the planning and execution of photoshoots, afterworks, marketing activations, promotional events, and private functions in collaboration with the Marketing & Culture, F&B, Design, and Operations teams.
• Coordinate with internal departments, including Front Office, Housekeeping, Kitchen, and Operations, to ensure that all event details are communicated and executed according to plan.
• Assist with on-site event coordination and ensure that agreed timelines, setups, and operational requirements are followed.
• Collaborate with the Events Manager and relevant hotel departments to ensure the smooth execution of all event logistics.
• Communicate event details and updates to the Front Office, Housekeeping, Kitchen, and Operations teams.
• Liaise with senior team members, including the Director of Sales, Director of F&B, Marketing & Culture Director, Design Manager, and Revenue & Reservations Manager, to relay event requirements and support effective coordination.

Knowledge & Guest Service

• Maintain a working knowledge of hotel services, event spaces, banquet offerings, F&B outlets, and safety procedures to support client enquiries and internal coordination.
• Respond to guest and client enquiries professionally and efficiently, ensuring a positive experience throughout the planning and execution phases.
• Assist in promoting hotel services and amenities during client interactions to support upselling and revenue opportunities.

Required Skills and Qualifications

• Strong motivation to learn and grow within a dynamic team.
• Basic knowledge of Microsoft Word and Excel, with a willingness to improve through hands-on experience.
• Good organizational skills and a proactive attitude toward managing tasks and priorities.
• Eagerness to understand the Brussels hotel and events market and stay up to date with industry trends.
• Fluency in English and French is required; Dutch is a strong advantage.
• Strong communication and interpersonal skills.
• Ability to work collaboratively with different departments and manage multiple events and priorities simultaneously.
• Flexibility and willingness to take ownership of smaller events while supporting the Events Manager on larger-scale events.