Event Coordinator- Freelance

ICF; Belgique; Remote; EUR 50,000 - 66,000; Full time

Job summary

ICF Belgium is seeking a seasoned events logistics professional to support international conferences and vendor management, ensuring smooth execution of in-person and virtual events.

You will work with civil society networks and local authorities, manage contracts, and coordinate with cross-functional teams, with English and French at C1 level; Spanish a plus.

The role offers the opportunity to contribute to policy dialogues and EU initiatives from our Belgium remote office BE99.

Qualifications

• At least a university degree (Bachelor or equivalent) in event management or 3 years of work experience in logistics organisation and managing events.
• C1 level of English and French; Spanish at B2 is an asset.
• At least 7 years of experience in logistics organisation of international conferences and events.

Responsibilities

• Manage logistical coordination for international conferences and events, including contracting of services and invoicing.

Skills

English proficiency (C1)

French proficiency (C1)

Spanish (B2) asset

Event logistics

Contract management

Education

Bachelor's degree in event management or equivalent

Job description

Project Summary

The overallobjective(Impact) to which this action contributes is: To assist the European Commission in facilitating spaces for dialogue (in-person and virtual) and consultations at global and regional level with civil society networks, foundations and associations of local authorities and EU institutions and Member States, mainly through the Policy Forum on Development (PFD), and ad hoc consultations. To support the European Commission in exploring new avenues of cooperation with CSOs, foundations and LAs and guiding the organisations in this regard. To contribute to the drafting of concept notes, regular updates on policy issues related to and raised by civil society, foundations and associations of local authorities and contributeinbackground papers, and other material relevant for the dialogue.

Qualifications and Skills

• At least a university degree (Bachelor or equivalent) in event management or other relevant discipline. This diploma may be replaced by 3 years of work experience in logisticorganisationand managing events, conferences in addition to the 7 years requirement under the general professional experience.
• C1 level of English and French.
• at least B2 level of Spanish will be considered as an asset.

General Professional Experience

• At least 7 years of experience in logisticorganisationof international conferences and events.

Specific Professional Experience

• At least 3 years of experience in international contract management related to eventorganisation(including contracting of short-term experts and services providers, and management of invoicing).

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF , we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Belgium Remote Office (BE99) Originally posted on Himalayas