European Tenders Specialist

Technopolis Group; Brussel; Sur place; EUR 50 000 - 80 000; Plein temps

Résumé du poste

Technopolis Group in Brussels seeks an enthusiastic European Tenders Specialist to join the Business Development/Operations team as a full-time, permanent employee. The role focuses on tender preparation, EU client coordination, and ongoing business development activity with senior management.

The ideal candidate has at least 3 years in tenders, strong English, excellent organization, and a proactive, collaborative mindset. Residency/work permit in Belgium is required for applicants.

Qualifications

• Minimum of 3 years experience in business development and European tenders' preparation.
• Good knowledge of European Commission procurement rules and processes.
• Excellent organisational skills, attention to detail, and ability to prioritise under deadlines.
• Proactive, solution-oriented mindset with strong problem-solving ability.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office (Word/Excel) with familiarity of PowerPoint/Outlook.

Responsabilités

• Support and coordinate tender preparation from opportunity identification to submission.
• Ensure compliance with administrative, technical, and financial requirements.
• Coordinate collection of documents, CVs, references, and evidences for proposals.
• Liaise with internal experts, partners, consortia, and subcontractors for timely input.
• Assist in budget preparation and financial compliance for tenders.
• Monitor deadlines and ensure consistency across technical, financial and admin proposals.
• Maintain compliance with ToR, templates, procedures and systems.
• Support market intelligence to identify EU and international tender opportunities.

Connaissances

Business development

Tenders preparation

English proficiency

Organisational skills

Attention to detail

Communication skills

Team collaboration

Problem solving

Outils

Microsoft Office

Word

Excel

PowerPoint

Outlook

Description du poste

Belgium (Policy Consulting) / Full-time / Permanent employee

INTRODUCTION

We seek to appoint an enthusiastic European Tenders Specialist to join the Business Development/Operations team.

ABOUT THIS JOB

The selected candidate will continue to develop experience in European tenders’ preparation and business development processes.

Possibility to strengthen a career in Business Development activities, collaborating regularly with the senior management of the company.

Knowledge of English in working proficiency as well as strong organisational skills and eye to details are a requirement.

YOUR PROFILE

• A minimum of 3 years experience in Business development and European tenders' preparation;
• Good knowledge of the European Commission procurement rules and processes;
• Excellent organisational skills, attention to detail, and the ability to prioritise effectively while managing multiple tasks and tight deadlines;
• Excellent problem-solving ability and a proactive, solution-oriented mindset;
• Excellent communication skills and the ability to act as a point of contact between internal experts, external partners, consortia, companies, universities, associations, clients, and high-level experts;
• A service-minded, collaborative, and commercially aware approach, with professionalism, integrity, strong team spirit, and a strong sense of responsibility;
• Ability to produce high-quality, well-structured, client-ready work;
• Strong proficiency in Microsoft Office, particularly Word and Excel; proficiency in PowerPoint and Outlook is also expected;
• Full proficiency of English in speaking and writing mandatory. Knowledge of French and any other EU language is a plus;
• Self-motivated, able to work independently and in international teams.

Applicants should have the EU citizenship or a valid work permit to apply.

YOUR RESPONSIBILITIES

The European Tenders specialist will support and coordinate the tender preparation process from opportunity identification to submission, ensuring compliance with administrative and technical requirements (mainly for EU clients). The tasks will include:

• Assist with the administrative aspects of ongoing call for tenders:
• Coordination of the collection of all administrative documents required for proposals preparation;
• Coordination of collection of evidences related to selection criteria (CVs, competence matrix, project references, etc.)
• Liaise with internal experts, external partners, consortia, and subcontractors to gather inputs and ensure timely contributions and delivery;
• Support proposal development through CV formatting, reference tracking, document preparation, and final formatting;
• Monitor deadlines and follow up on the finalisation of tenders, including consistency checks across the technical, financial, and administrative proposal;
• Ensure the tender compliance with all the requirements indicated in the ToR (annexes, page limitations, etc);
• Ensure compliance with company templates, procedures, protocols, and systems;
• Contribute to budget preparation and support financial compliance;
• Submission of tenders to the client (EU portal, e-mail and/or hard copy);
• Communication with the Clients during the tendering process (request for clarifications during the bid phase and before/after the award);
• Managing the Teams/SharePoint site including the storage of the documents and access management;
• Assist the management with relationships with Consortium partners and Subcontractors;
• Assist in identifying tender opportunities with EU and international organisations, including opportunities in new and existing markets, and support market intelligence activities
• Assist the other members of the team with administrative tasks as needed.

OUR OFFER

The successful candidate will work as a full time member of the Business Development/Operations team in the Brussels office.

The role provides the opportunity to be regularly in contact with the senior management of the company and further develop knowledge in Business Development.

We are an equal opportunities employer and welcome applications from all suitably qualified persons with a residency and work permit in Belgium.

ABOUT US

At Technopolis Group, we began our journey as pioneers in the evaluation of science, technology and innovation policies. While evaluation remains a cornerstone of our identity, we’ve evolved into a trusted partner for evidence-based decision-making across a wide spectrum of policy areas.

Today, our multidisciplinary experts offer strategic advice, forward-looking foresight, and robust project and network management, even in the most complex contexts. We combine cutting-edge data analytics with a deep understanding of policy to deliver insights that are both rigorous and actionable. From assessing policy effectiveness to measuring impact and communicating results to diverse audiences, we ensure clarity, relevance and reach.

We don’t believe in one‑size-fits-all solutions. Instead, we collaborate closely with our clients to design tailored approaches that truly meet their needs.

Our work spans the globe and the governance spectrum, partnering with international institutions such as the European Commission and multilateral development banks, as well as with national, regional and local authorities. We also support universities, research centres, business networks, clusters, and incubators, helping them navigate complexity and drive impact.