Dutch-Speaking Administration, Finance & Operations Coordinator

MEOGROUP Belgium; Brussel Hoofdstad; Hybride; EUR 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Permanent CDI

Brussels base

Two remote-working days per week

Competitive salary

Career development opportunities

Résumé du poste

MEOGROUP Belgium is seeking a Dutch-speaking Administration, Finance & Operations Coordinator in Brussels. The role focuses on administering contracts, invoicing, supplier management, and cross-functional coordination across Operations, Sales, Finance and support teams.

You will launch and manage client site finances, ensure contract compliance, and contribute to process improvements while visiting sites as needed. This is a permanent CDI with two remote days per week.

Qualifications

• At least three years in administrative, financial, operational or coordination roles.
• Experience in B2B services; multisite organisations advantageous.
• Fluent in Dutch and French, spoken and written.
• Proficient with Microsoft Excel; comfortable with ERP systems.

Responsabilités

• Contract and client project launches: provide operational information for contracts, define admin structure, support launches and renewals.
• Client administration and invoicing: prepare and monitor invoicing, manage site files, ensure contract documents are up to date.
• Supplier administration and commercial support: prepare purchase orders, review supplier invoices, draft commercial proposals.
• Financial analysis and process improvement: collect data, analyse performance, propose improvements, document and stabilise processes.
• Office administration: welcome visitors, manage correspondence, support office logistics and events.

Connaissances

Analytical skills

Organised

Customer-oriented

Problem-solving

Multisite coordination

Formation

Short-cycle higher education degree or equivalent

Outils

Microsoft Excel

ERP system

Description du poste

Dutch-Speaking Administration, Finance & Operations Coordinator – Permanent Contract – Brussels

Location: Brussels

Employment type: Permanent, open-ended employment contract (CDI)

Remote working: 2 days per week

For one of our clients operating in the B2B services sector, we are looking for a Dutch-Speaking

Administration, Finance & Operations Coordinator.

Are you organised, analytical and customer-oriented? Do you enjoy cross-functional roles combining administration, finance, contract management and operational coordination? Would you like to structure processes and make a tangible contribution to business performance?

This opportunity could be the right fit for you.

Your role

You will play a key role in the launch and ongoing administrative and financial management of contracts and client sites.

Working closely with Operations, Business, Sales, Finance and the various support departments, you will ensure that contracts are managed in an efficient, structured and customer-focused manner.

You will also act as the main point of contact for matters relating to contract administration, invoicing and the administrative management of client and supplier files.

Your responsibilities

Contract and client project launches

• Work closely with the Sales department and provide the operational information required to prepare contracts.
• Review specifications and identify the relevant administrative, financial and operational requirements.
• Meet clients and visit operational sites to understand their administrative follow-up and invoicing needs.
• Define an effective administrative structure from the start of each new contract.
• Support the launch of new activities and implement clear administrative and financial procedures.
• Ensure that contractual agreements are properly understood and applied.

Client administration and invoicing

• Prepare and monitor client invoicing.
• Manage price indexations in accordance with contractual provisions.
• Ensure the complete administrative management of client and site files.
• Keep contractual documents accurate, up to date and traceable.
• Identify missing information or discrepancies that could delay invoicing.
• Visit clients and sites to verify compliance with contractual agreements and established procedures.
• Proactively monitor contracts approaching their expiry dates.
• Support the Business and Sales teams with the actions required for contract renewals.

Supplier administration and commercial support

• Prepare and send purchase orders to suppliers.
• Monitor the approval of supplier invoices by the relevant Business stakeholders.
• Manage and update supplier administration files.
• Draft, adapt and format commercial proposals.
• Analyse incoming requests and make relevant recommendations.
• Support Business teams in preparing proposals and other commercial documents.
• Provide administrative support for activities relating to quality, health, safety and the environment.

Financial analysis and process improvement

• Work with Management Control and Accounts Receivable to collect the required data.
• Analyse the administrative and financial performance of clients, contracts and operational sites.
• Identify discrepancies, issues and opportunities for improvement.
• Present the results of your analyses to Business managers.
• Recommend improvement plans and contribute to their implementation.
• Initiate administrative and financial improvement projects.
• Optimise, document and stabilise internal processes.
• Contribute to the development of more efficient, automated and data-driven working methods.

Office administration

• Ensure a professional welcome, both by telephone and during office visits.
• Manage incoming and outgoing correspondence and ensure its traceability.
• Support the administrative and logistical management of the office.
• Manage document filing and various administrative tasks.
• Assist with diary management, expense reports and petty cash administration.
• Help organise meetings and events.

Your profile

• You hold a short-cycle higher education degree or have equivalent professional experience.
• You have at least three years of experience in an administrative, financial, operational or coordination role.
• Experience in B2B services, a multisite organisation or an environment involving operational or field-based teams is an advantage.
• You are fluent in both Dutch and French, spoken and written.
• You have a strong command of Microsoft Office, particularly Excel.
• You are comfortable using digital tools and ideally have experience working with an ERP system.
• You have a good basic understanding of finance, including invoicing, cost monitoring and performance analysis.
• You can read and understand contractual documents and specifications.
• You are organised, accurate, independent and capable of managing multiple priorities.
• You have strong analytical and problem-solving skills.
• You are customer-oriented and comfortable working with a wide range of stakeholders.
• You are comfortable in an operational environment and willing to visit client sites when required.

What our client offers

• A permanent, open-ended employment contract (CDI).
• A position based in Brussels.
• Two remote-working days per week.
• An attractive salary aligned with your experience.
• A comprehensive package of additional benefits.
• A cross-functional position combining administration, finance, contracts and operations.
• Genuine autonomy and opportunities to take initiative.
• Professional development and career-growth opportunities.
• The opportunity to contribute directly to process improvement, contract performance and client satisfaction.

Would you like to join a varied position in which your organisational skills, administrative and financial expertise, and command of Dutch and French will make a real difference?