Document Controller Machelen

Jan De Nul Group; Brussel; On-site; EUR 36,000 - 50,000; Full time

Benefits offered by this job

JDN Academy training

FIT programme

42 paid holidays

Thirteenth month & double holiday pay

Meal vouchers

Eco vouchers

Transport support

Bicycle leasing

Hospitalisation insurance

Staff discounts

Job summary

Jan De Nul Group seeks a Document Controller to bring order to project documentation. You will serve as the fixed administrative link between the project team and the client from the Diegem project office, ensuring accurate registration and timely document handling in a large international program.

You hold a Bachelor’s degree in Office Management, speak Dutch fluently, and are proficient in MS Office. Training in Aconex/ThinkProject is available; collaboration in a tight team environment is key.

Qualifications

• Bachelor’s degree in Office Management or equivalent.
• Very good knowledge of Dutch and good knowledge of MS Office (Word/Excel).
• Team player with meticulous follow-up, coordinating with both project team and customer.
• Open to training in doc control platforms such as Aconex or ThinkProject.

Responsibilities

• Providing functional support to users (internal and external).
• Setting up project environments (digital platform) after consultation with involved persons/departments.
• Maintaining administrative procedures and manuals.
• Filing emails and documents.
• Checking official documents and liaising with involved departments.
• Registering and sending official documents to the customer via document log.
• Communication and exchange of documents with the customer via digital platforms such as Aconex, ThinkProject, ...

Skills

Dutch language

Team player

Detail-oriented

Communicative

Eager to learn

Education

Bachelor’s degree in Office Management or equivalent

Tools

MS Office

Job description

About the role

Jan De Nul Group operates worldwide in dredging and offshore. We provide specialized services for the installation of subsea structures for the oil, gas and renewable energy markets. Our services include, among others, seabed preparation, dredging of trenches and stabilizing and ballasting them. Whether it concerns subsea pipelines, cables and umbilicals, or foundations, platforms and integrated wind farms, we always work tailored to the customer and, if desired, on an EPC basis. In addition, we also realize leading civil projects in Belgium, such as the Oosterweel connection, the A11, the Résidence Palace and the largest lock in the world in Antwerp.

Behind all these projects there is a constant flow of documentation, and that is where you come in! As a Document Controller, you make the difference by bringing order, clarity and control to that flow, so that teams and customers worldwide work with the right information every day. By closely following up, checking and correctly registering the document flow, you make their job visibly easier every day.

What you’ll do

In this role, you are the fixed administrative link between internal project team and the client from the project office in Diegem (Machelen). At the same time, through the document flow you quickly gain insight into how a large project is built up, even without a technical background.

What are your main tasks and responsibilities?

• Providing functional support to users (internal and external);
• Setting up project environments (digital platform) after consultation with the involved persons/departments;
• Maintaining administrative procedures and manuals;
• Filing emails and documents;
• Checking official documents and internally consulting with the involved departments;
• Registering and sending official documents to the customer via document log;
• Communication and exchange of documents with the customer via digital platforms such as Aconex, ThinkProject, ...

What do you need?

You have a Bachelor’s degree in Office Management or equivalent. You have a very good knowledge of Dutch and a good knowledge of MS Office (Word/Excel). We are looking for a true team player who gets energy from document management and meticulous follow-up, in close coordination with both the project team and the customer. You enjoy working in a close-knit team where colleagues actively help each other and step in where needed, you are never on your own! You are communicative, enthusiastic and eager to learn, and you are open to following training in doc control platforms such as Aconex or ThinkProject. Even when it is busy, you keep an overview: you set priorities and continue to work accurately. You enjoy working in an international environment.

You are available to start from March 2027.

Why working for us

Working at Jan De Nul means helping to find solutions to some of the biggest challenges of our time: from energy transition to rising sea levels to smart mobility. It means learning and working together every day, with the aim of ensuring the global quality of life for generations to come.

What we offer

• A permanent training trajectory through our JDN Academy.
• The opportunity to exercise at work through our FIT programme.
• A permanent contract with 42 paid holidays (20 statutory, 12 ADV and 10 public holidays).
• An attractive salary with thirteenth month and double holiday pay, including:
  • Meal vouchers and eco vouchers
  • Intervention of public transportation and option of bicycle leasing and bicycle reimbursement
  • Group and hospitalization insurance
  • Various staff discounts

*applicable with a Belgian contract.

The world becomes what you make of it

Jan De Nul is shaping water and land worldwide. We drive the transition to renewable energy with offshore energy infrastructure. We focus on nature-inclusive dredging solutions to build ports and protect our coastline. We develop innovative construction projects for smart mobility and sustainable buildings. And we redevelop our planet by giving polluted sites a new purpose. At Jan De Nul, the world becomes what you make of it.

Jan De Nul Group promotes diversity and inclusion in the workplace. We are an equal opportunities and anti-discrimination employer.

document controlling; dossierbeheerder; civiel; werven; administratie; administratief; document; dossierbeheer;