Defence Procurement Assistant (Hybrid)

Work Life Group; Brussel Hoofdstad; Hybrid; EUR 38,000 - 52,000; Full time

Job summary

Wlgroup in Brussels is seeking a contracting assistant to support the principal contracting officer from solicitation to award and maintain contracts. The role blends on-site work with flexible locations to suit performance.

You will draft solicitations, analyze bids, and manage contractor communications while ensuring compliance and audit-ready records in a high-value framework environment. Strong English is required.

Qualifications

• 2 years of related experience, or 4 years with a secondary qualification.
• Knowledge of procurement methods and keeping financial records compliant.
• Experience with high-value, high-volume framework contracts for services.
• Public sector procurement and NATO procurement knowledge is a plus.
• Fluent professional English.

Responsibilities

• Handle competitive and sole-source procurements: drafting solicitations, analysing bids, and preparing awards.
• Liaise with contractors to ensure timely delivery and adherence to agreements.
• Process contract changes and amendments, keep financial records audit-ready.
• Review business cases and select the right procurement route, open market or framework.
• Resolve procurement issues for internal customers and escalate when needed.
• Provide timely, high-quality input to procurement reporting.

Skills

Procurement

Contract management

Vendor liaison

Public sector procurement

English proficiency

Education

Higher vocational training in a relevant field

Secondary qualification with 4 years

Job description

Every good contract starts with someone who gets the paperwork exactly right.

A multinational defence organisation in Brussels is looking for a contracting assistant to work under its principal contracting officer, carrying procurements from the first solicitation through to award and then keeping the resulting contracts in good order. Half the time is spent on site, half wherever you work best.

What you would be doing

• Handling competitive and sole-source procurements: drafting and releasing solicitations, analysing bids, talking to bidders and preparing awards
• Liaising with contractors so that tasks are delivered on time and as agreed
• Processing contract changes and amendments, and keeping financial records audit-ready
• Reviewing business cases and recommending the right procurement route, whether open market or an existing framework
• Sorting out procurement issues for internal customers, or escalating them when needed, and supporting supplier improvement actions
• Contributing timely, high-quality input to procurement reporting

What you would bring

• Higher vocational training in a relevant field with 2 years of related experience, or a secondary qualification with 4 years
• Working knowledge of procurement methods and of keeping financial records compliant
• Experience with high-value, high-volume framework contracts for services
• Welcome extras: public sector procurement, an international military and civilian environment, and knowledge of NATO procurement
• Good professional English

Why this one is worth a look

It is a solid step into international defence procurement with a hybrid pattern, inside a standing framework rather than a one-off project.