Contracting Assistant (Tenders, Bid Evaluation, Contract Administration) for NATO with security clearance

WLG; Brussel; Hybrid; EUR 32,000 - 52,000; Full time

Job summary

WLG in Brussels is seeking a contracting assistant to support the principal contracting officer, guiding procurements from solicitation through award and keeping contracts orderly.

Half the time is on site, half wherever you work best, in a standing framework within international defence.

The ideal candidate has vocational training (or equivalent) with 2–4 years of related experience, knowledge of procurement methods, and fluent English.

Qualifications

• Higher vocational training in a relevant field with 2 years of related experience, or a secondary qualification with 4 years
• Working knowledge of procurement methods and of keeping financial records compliant
• Experience with high-value, high-volume framework contracts for services
• Welcome extras: public sector procurement, an international military and civilian environment, and knowledge of NATO procurement
• Good professional English

Responsibilities

• Drafting and releasing solicitations, analysing bids, talking to bidders and preparing awards
• Liaising with contractors to ensure on-time delivery
• Processing contract changes and amendments, keeping financial records audit-ready
• Reviewing business cases and selecting procurement routes (open market or framework)
• Resolving procurement issues for internal customers and escalating when needed
• Contributing timely, high-quality input to procurement reporting

Skills

Procurement methods

Financial compliance

Framework contracts

English proficiency

Education

Higher vocational training or relevant qualification

Job description

Every good contract starts with someone who gets the paperwork exactly right. A multinational defence organisation in Brussels is looking for a contracting assistant to work under its principal contracting officer, carrying procurements from the first solicitation through to award and then keeping the resulting contracts in good order. Half the time is spent on site, half wherever you work best.

What You Would Be Doing

• Handling competitive and sole-source procurements: drafting and releasing solicitations, analysing bids, talking to bidders and preparing awards
• Liaising with contractors so that tasks are delivered on time and as agreed
• Processing contract changes and amendments, and keeping financial records audit-ready
• Reviewing business cases and recommending the right procurement route, whether open market or an existing framework
• Sorting out procurement issues for internal customers, or escalating them when needed, and supporting supplier improvement actions
• Contributing timely, high-quality input to procurement reporting

What you would bring

• Higher vocational training in a relevant field with 2 years of related experience, or a secondary qualification with 4 years
• Working knowledge of procurement methods and of keeping financial records compliant
• Experience with high-value, high-volume framework contracts for services
• Welcome extras: public sector procurement, an international military and civilian environment, and knowledge of NATO procurement
• Good professional English

Why this one is worth a look

It is a solid step into international defence procurement with a hybrid pattern, inside a standing framework rather than a one-off project.