Hybrid Defence Procurement Assistant - Framework Contracts

Work Life Group; Brussel Hoofdstad; Hybrid; EUR 35,000 - 55,000; Full time

Job summary

Wlgroup in Brussels is seeking a contracting assistant to support its principal contracting officer, guiding procurements from the first solicitation through to award and then keeping the resulting contracts in good order. This is a solid entry into international defence procurement with a hybrid pattern and growing responsibility.

Half the time on site, half where you work best, you will handle competitive and sole-source procurements, draft solicitations, analyse bids, liaise with contractors,

Qualifications

• Higher vocational training or equivalent with 2+ years of related experience (as described).
• Knowledge of procurement methods and of keeping financial records compliant.
• Experience with high-value, high-volume framework contracts for services.

Responsibilities

• Handle competitive and sole-source procurements: drafting and releasing solicitations, analysing bids, talking to bidders and preparing awards.
• Liaise with contractors so that tasks are delivered on time and as agreed.
• Process contract changes and amendments, and keep financial records audit-ready.
• Review business cases and recommend the right procurement route, open market or existing framework.
• Sort out procurement issues for internal customers, or escalate when needed, and support supplier improvement actions.
• Contribute timely, high-quality input to procurement reporting.

Skills

Procurement knowledge

Contract management

Framework contracts

Education

Higher vocational training in a relevant field

Secondary qualification with 4 years

Job description

Every good contract starts with someone who gets the paperwork exactly right.

A multinational defence organisation in Brussels is looking for a contracting assistant to work under its principal contracting officer, carrying procurements from the first solicitation through to award and then keeping the resulting contracts in good order. Half the time is spent on site, half wherever you work best.

What you would be doing

• Handling competitive and sole-source procurements: drafting and releasing solicitations, analysing bids, talking to bidders and preparing awards
• Liaising with contractors so that tasks are delivered on time and as agreed
• Processing contract changes and amendments, and keeping financial records audit-ready
• Reviewing business cases and recommending the right procurement route, whether open market or an existing framework
• Sorting out procurement issues for internal customers, or escalating them when needed, and supporting supplier improvement actions
• Contributing timely, high-quality input to procurement reporting

What you would bring

• Higher vocational training in a relevant field with 2 years of related experience, or a secondary qualification with 4 years
• Working knowledge of procurement methods and of keeping financial records compliant
• Experience with high-value, high-volume framework contracts for services
• Welcome extras: public sector procurement, an international military and civilian environment, and knowledge of NATO procurement
• Good professional English

Why this one is worth a look

It is a solid step into international defence procurement with a hybrid pattern, inside a standing framework rather than a one-off project.