Coordinator, Operations and Projects- Ethics & Independence

BDO; Zaventem; On-site; EUR 60,000 - 90,000; Full time

Job summary

BDO is seeking a Coordinator, Operations and Projects in Ethics & Independence to manage complex, global programmes. You will coordinate projects, maintain trackers and improve governance, working with SMEs, member firms and leadership teams across regions.

Strong communication, planning and systems experience are essential. In this role you will oversee documentation, reporting, and knowledge management, ensuring timely delivery of events, publications, and trainings while maintaining high

Qualifications

• Minimum 7 years of programme or PMO coordination experience in a global or regulated environment.
• Strong ability to manage multiple concurrent projects with complex dependencies.
• Excellent written communication for minutes, reports, and briefs.
• High attention to detail and organisational skills.
• Proficiency in Microsoft 365 including SharePoint, Teams and PowerPoint.

Responsibilities

• Coordinate projects supporting international ethics and independence standards.
• Develop end‑to‑end project plans with SME input and deadlines.
• Manage deliverables from drafting to publication and communication.
• Monitor progress, risks, and issues; provide weekly status updates.
• Coordinate governance and reporting to support decision‑making across regions.
• Maintain trackers, templates, and intranet content for consistency.

Skills

Programme coordination

PMO

Stakeholder management

Meeting coordination

Attention to detail

Microsoft 365

Team collaboration

Education

Bachelor’s degree in Business or related field

Tools

SharePoint

LMS

MS Forms

Alchemer

PowerPoint

Excel

Outlook

Teams

Job description

We’re BDO, a global network connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals and grow.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career - with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

Role: Coordinator, Operations and Projects-Ethics & Independence

Role Summary

Embedded within the Risk & Compliance Central Operations team and supporting the Global Ethics & Independence (E&I) programme, the Coordinator supports delivery of the Global E&I management programme by a diverse team of Subject-Matter Experts (SMEs) working remotely in multiple global locations.

This role is at the centre of the day-to-day operations, coordinating projects, communications, content and events, and ensuring smooth delivery across multiple stakeholders, workstreams and platforms.

The coordinator provides practical coordination and oversight to ensure that the team’s projects and initiatives progress efficiently from drafting through to committee and Board approval, to implementation and global communication. This includes structured planning, disciplined follow‑up, high‑quality documentation and clear reporting to support effective decision-making across multiple global stakeholders and global governance bodies.

The ideal candidate enjoys bringing structure to complex and unstructured work, has a proactive and solution-focused mindset, and is comfortable working behind the scenes to keep programmes running efficiently. The candidate must be a collaborative team player with a calm-flexible approach, able to work closely with highly skilled experts, adapt to new challenges and contribute positively within a small close‑knitted team.

Key Responsibilities

Project coordination

• Coordinate projects supporting the operational implementation of international ethics and independence standards.
• Develop and maintain end‑to‑end project plans, coordinating inputs, reviews, and comments from subject matter experts, member firms, and other stakeholders, whilst ensuring consultation deadlines are met.
• Manage the full lifecycle of deliverables, from initial drafting through review, approval, publication, and communication.
• Monitor progress against agreed plans, identifying risks, issues or delays and supporting timely resolution.
• Provide weekly programme plans and status updates, including upcoming milestones, dependencies and key delivery risks.
• Ensure effective coordination and prioritisation across multiple concurrent projects within the wider E&I programme.

Programme operations & continuous improvement

• Support the effective day‑to‑day running of the global E&I programme.
• Maintain programme trackers, registers, and planning tools.
• Ensure consistent application of programme templates and internal governance processes.
• Identify opportunities to streamline coordination, reduce duplication, and improve delivery efficiency.

Operational support & systems

• Respond to non‑technical administrative queries from firms, including the issuance of training certificates, Learning Management System (LMS) enrolments and access requests.
• Track and follow up on ServiceNow technical queries, escalating overdue items where necessary.
• Coordinate diary scheduling for selected leadership meetings where required.

Meetings, events & programmes

• Coordinate internal team knowledge sharing sessions, including logistics, materials and post‑event follow‑up (such as uploading recordings).
• Coordinate the publication of quarterly virtual publications, including timeline planning, collection of content from SME’s, liaising with editing teams and facilitation of the review process to ensure timely publication.
• Support conference delivery by liaising with marketing and other internal global teams and contributing as part of the conference coordination team where appropriate.

Content, communications & publications

• Manage content updates to the global intranet, including making changes directly and reviewing or approving updates submitted by others.
• Format news articles and other internal communications content for publication.
• Create standard email templates to support consistent communications across the programme.
• Format slides and presentation materials for meetings, training and events, taking primary responsibility for routine formatting and coordinating with Central Operations for additional support where appropriate.

Knowledge management & platforms

• Maintain document libraries and indexes on global intranet and SharePoint, including rolling forward folders and keeping records current.
• Maintain structured documentation repositories, version control, and audit‑ready records.
• Set up and manage surveys using survey tools such as MS Form and Alchemer.
• Support the maintenance and updating of Terms of Reference for stakeholder groups.
• Curate content for the Weekly Digest by monitoring external sources (e.g. IESBA, IAASB and IFAC) and identifying relevant articles.
• Coordinate the collection of internal contributions, such as quotes or commentary, for inclusion in the publication.

Required skills & experience (7+ years)

• At least 7 years’ experience in programme coordination, project coordination, or PMO, ideally within a global accounting and/or regulated environment.
• Demonstrated ability to manage multiple concurrent projects with competing priorities and complex dependencies.
• Strong meeting coordination, action tracking, and follow‑up discipline.
• Excellent written communication skills, including drafting minutes, reports, policy support materials, and briefing packs.
• High attention to detail and strong organisational and planning skills.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint).
• Confidence working across multiple systems and platforms, such as LMS platforms, intranets, web tools and survey software.
• Clear and professional communicator, able to work effectively with a wide range of stakeholders.
• Proactive, reliable and comfortable managing multiple tasks at the same time.
• Enjoys operational work and supporting programmes that span multiple teams and regions.
• Strong operational capability and a willingness to learn and adapt.

Preferred

• Experience working in Ethics & Independence, Risk, Compliance, Quality, or Professional Standards functions at an Accounting Firm.
• Project management certification (PRINCE2, CAPM, PMP) an advantage.
• Experience in a professional services or global programme environment would be an advantage.

Qualifications

Bachelor’s degree (Business, Compliance, Risk, Governance, or related field) or equivalent experience.

Why BDO?

We inspire others, to go further

At BDO, your ideas matter. You’re encouraged to think beyond the expected, explore new possibilities, and shape your own path. Here, you can make a meaningful impact, on your career, on your community, and on the future we build together.

We create together, to reach higher

We’re a people‑powered organisation, united by our diverse strengths and shared ambition. You’ll join a collaborative global team that values your perspective, amplifies your ideas, and supports your growth. Through global connections, shared knowledge, and opportunities for mobility, you’ll be part of something bigger: creating solutions that matter.

We build trust, to lead purposefully

Your expertise drives real outcomes at BDO. You’ll be part of an organisation that is trusted, recognised, and respected worldwide. With a strong commitment to integrity, sustainability, and positive impact, you'll be empowered to lead with purpose, both in the work you deliver, and in the communities where you live and work.

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